A client of mine has a vacancy for an Administrative Officer on a temporary basis. The role will be 35 hours per week to be agreed, but some flexibility may be required. The role is approx. 8 months with the possibility of extension/permanency.
Reporting to the Finance Manager, the Administrative Officer exercises a key role, providing day-to-day administrative support in a number of areas across the business including office administration, events, and personal assistance to the CEO and members of the senior management team.
Duties and Responsibilities
Office Administration
- Manage the day-to-day administration of the office
- Act as liaison between different offices and faculties
- General reception duties as required
- Organise office maintenance requests & Stationery orders
- Schedule team meetings and take minutes
- Organising meeting room bookings and catering requests
- Manage Travel bookings: domestic and international travel
- Finance admin: Generate purchase requisitions; respond to invoice / payment queries; manage subscriptions
- Assist with onboarding new staff
- Mail merges for supporter mailings and event invitations
Personal Assistant Support
- Provide diary management and general day-to-day admin support to the CEO, and members of senior management team, as required.
Qualifications & Experience
Minimum criteria
Experience working in the areas of office support is essential. In addition, it is desirable that the candidate possess a subset of the following skills:
- A proven track record of working in a team as well as handling aspects independently
- Familiarity with the operations of a fundraising environment
- A proven track record of providing personal assistance support and diary management
- A self-starting attitude, good interpersonal skills and good technical expertise
- Proficient in MS office
- 2+years clerical experience
- Financial administrative experience
- Familiarity with the Agresso finance system would be a distinct advantage
