JUNIOR FINANCE ASSISTANT - Dundalk based
The post holder will assist the Finance Manager in the delivery of a comprehensive financial service to the organisation.
S/He will assist in the maintenance of the financial accounts and records and associated companies.
Main Duties and Responsibilities:
The Finance Assistant’s duties must be carried out in accordance with prescribed procedures and include the following:
1 Management/Financial Accounting:
Assist the Finance Manager and Senior Finance Assistant with the following in relation to our processes and associated companies
a) The maintenance and development of the accounting systems, both manual and computerised.
b) The maintenance and development of the Purchase, Sales and Nominal Ledgers as required.
c) The monitoring and investigation of Management Information as required to support reporting to Operational Managers.
d) The timely completion of all month end financial procedures, including reconciliations, credit control and production of financial reports as required.
e) The timely collation and provision of all financial information in preparation for the annual audit and year end accounts.
2 Payment Section:
a) Monitoring and processing of the transactions for the organisation, ensuring all expenditure is properly authorised in line with company Financial Policies and Procedures.
b) Assist the Senior Finance Administrator and Finance Manager with the preparation, processing/verification and payment of Supplier Invoices within a computerised environment.
c) Checking, preparation and payment of expense claims in line with policy e.g. Travel and Subsistence.
d) Preparation and processing/verification of company MasterCard payments within a computerised environment.
e) Purchasing supplies as and when required (i.e. medical supplies, ink, cleaning materials etc…)
f) Management of stock including issuing stock to services and updating records for inventory movements in/out
3 Income Section:
a) Assist the Finance Manager as required with ensuring the collection of all income due to Autism Initiatives.
b) Lodgement of income to the Bank.
4 General Finance Section:
a) Oversight of petty cash including checking receipts, checking spreadsheets, issuing PC request forms and posting Petty Cash transactions to the ledgers in line with monthly deadlines.
b) Oversight of Ulster Bank One Cards including posting transactions to the ledgers and month end reconciliations.
c) Assist the Finance Manager and Senior Finance Administrator with the reconciliation of Bank, Petty Cash and any other balance sheet accounts as requested.
d) Preparation and input of journals to the Nominal Ledger System.
e) Ensuring that all relevant ledgers, documents and vouchers required to produce annual accounts, are maintained to the satisfaction of the Auditor and other relevant external bodies.
5 Internal Audits
Assist the Finance Manager and Senior Finance Administrator with:
a) Conducting departmental audits in compliance with Autism Initiatives financial procedures and report on same.
b) Assist team leaders and area managers with the interpretation and implementation of financial polices within their departments.
c) Co-ordinate internal audits and maintain financial records to an agreed format.
6 Payroll Section:
Assist the Finance Manager and Senior Finance Administrator with:
a) The input of data for Salaries and Wages, ensuring that such payments are properly authorised. Payroll processing to include (but not limited to):
- Processing of starters
- Processing of leavers
- Processing of timesheets – overtime, premiums etc…
- Processing of sickness
- Processing of maternity / paternity leave
- Processing of deductions
- Reconciliation of payroll system to final control sheets
b) All relevant storage/archiving of payroll documents.
c) Ensuring the effective administration of taxation, PRSI contributions, pension and other related matters.
d) Assist the Finance Manager and Senior Finance Administrator with the month / year end close down of payroll as required.
7 Administrative Duties and Responsibilities
a) Maintenance of the drivers audit database and ensure expenses are not paid to staff who have not complied with policy.
b) To conduct word-processing, photocopying, and postal duties as appropriate.
c) To develop and maintain an efficient filing system and database.
d) To arrange meetings and book venues.
e) Liaise with other staff and external organisations in a helpful and professional manner to assist in the provision of the service.
f) To ensure that the office is maintained to a satisfactory standard of tidiness and cleanliness.
g) Ability to work on own initiative and ability to work alone
h) Ability to work as an effective team member
i) Excellent Communication Skills
j) Fluent English
Requirements:
Leaving Cert or equivalent and / or A third level accounting qualification or recognised Accounting Qualification (or working towards same).
Call me on 01 9476359 or send me an up to date CV to [email protected] #LI-SF1