International law firm are seeking a Junior secretary to joint their corporate team on a permanent contract.
Candidates must have 6 months - 1 year's experience working as a Legal Secretary / Assistant / Coordinator in a law firm or other professional services organisation.
Office location is Dublin City Centre, this role will be hybrid once training / probation period is complete.
This position would not be suitable for FE1 candidates or those considering completing the FE1 exams at any time in the near future.
CV's to [email protected]
MAIN DUTIES AND RESPONSIBILITIES
- Works as part of the team to provide general secretarial and administration to the Group
- Assists the team in providing fee earners with effective and high quality secretarial support, enabling them to focus on providing the best legal services to clients
- Undertakes all aspects of the role using the most appropriate tools and resources for the task to meet deadlines
- Ensures clear and concise record keeping relating to tasks undertaken and correct filing of tasks and supporting materials (i.e. email instructions / discussions)
- Follows team processes and procedures when undertaking tasks
- Collaborates with team members on hub processes, procedures and solutions
- Responds flexibly and appropriately to fee earner requirements/needs
- Actively participates in team meetings
- Demonstrates flexibility and proactively contribute to the team's success by actively seeking to improve working processes
- Communicates problems promptly to Team Coordinator (or Senior Secretary)
- Seeks help or clarification and confirms understanding when uncertain about a task or when instructions are not clear
ABOUT YOU
· Previous relevant experience as a Legal Secretary or Team Administrator
· IT literate with proficiency in Microsoft Office suite (Excel, PowerPoint, Word, Outlook), Lync - Skype for Business
· Excellent diary management
· Document management and filing efficiently
· Excellent telephone manner
· Basic understanding of billing
· Excellent organisation and prioritisation skills
· Applies knowledge and judgement to solve problems and make decisions
· Excellent communicator- both written and verbally
· Confident and professional
WHY APPLY?
- Excellent Salary and benefits on offer
- Exposure to corporate industry
- Career development & Progression opportunities