Administrative Assistant
Kenny-Whelan are hiring an Administrative Assistant for one of its Global Biotech Life Sciences Companies in Limerick.
Contact: Carmel Synnott on email : [email protected] or call on 087 7422268
Profile of the Role:
Provide administrative support, scheduling calendars, Documentation management, and other supportive duties to Senior Document Controller and Directors.
Description of Duties:
· Directing incoming requests to appropriate personnel; initiating contacts as required- Workshop/meeting logistics support.
· Prepare plan with Senior Document Controller and Director to ensure efficient and effective travel itinerary. Manage daily complex diary
· Prepare with Senior Document Controller and Director all material requirements for travel (assemble binders, pre-reads and agendas).
· Book and prepare travel arrangements/itineraries (registration, ground, air, lodging)
· Works with Senior Document Controller and knows key Director contacts and works with both to ensure good communications (meetings /phone calls) etc are appropriately scheduled and prepared for (Contact, telecom, meeting log)
· Responds to all inquiries and contacts in a timely and professional manner
· Planning events and coordinating activities for small or large number of people at events at off-site and on-site locations.
· Expense reports for workshops and business travel.
· Interacting with individuals from other organizations in coordinating schedules.
· Processes accounts payable/invoices - Directs incoming requests to the appropriate personnel.
· Maintains team/meeting distribution lists
· Prepares correspondence and other materials for outgoing mail
· Arranges details for visitors to area- Maintains organization charts for the department
Experience and Requirements:
· 2 to 4 years + Administrative Assistant experience ideally in pharma/biotech/medical device industry
- Ability to work independently with a high level of self management in a dynamic work environment.
- Managing time to meet the multiple demands.
- Advanced competency in Ms Office Suite, Word, Excel, PowerPoint, Outlook
- Proficient with Electronic Document Management Systems (EDMS)
All applications will be treated with the strictest confidence
Kenny-Whelan Contact:
For further information please contact Carmel Synnott on 087 7422268 or send your updated CV to [email protected]