We are currently recruiting for an FM Estimator to join our Commercial Division in our Head Office in Dublin on a full time, permanent contract of employment. The successful applicant will be expected to travel nationwide as per the company’s business requirements.
As an FM Estimator, you will play a crucial role in our Facilities Management Division by accurately pricing FM service opportunities during the tender stage and assisting in the handover and smooth mobilisation of contracts upon successful bidding. You will collaborate with various stakeholders, including clients, Key Account Managers, our internal mechanical and electrical teams, and the wider supply chain to ensure the best pricing modules and successful mobilisation of planned preventative maintenance (PPM) projects.
Key Responsibilities:
1. Estimation
· Analyse tender documents and specifications to understand project requirements.
· Attend client’s premises to survey opportunities and capture assets as required.
· Quantify and estimate the costs of labour, materials, equipment, and supply chain services for FM packages with assistance from the wider specialist teams.
· Provide accurate estimations for the delivery of Planned Maintenance packages.
· Prepare detailed cost breakdowns and pricing proposals for tender submissions.
· Collaborate with relevant departments, Head of FM, and subcontractors to gather necessary information for accurate estimations.
· Develop strong supply chain relationships for future tenders and opportunities.
· Ensure compliance with company policies, industry standards, and legal regulations during the estimation process.
2. Contract Mobilisation
· Co-ordinate with the Head of FM, Key Account Managers, and operational teams to plan and schedule contract mobilisation activities.
· Assist in the initial stages of handover for PPM mobilisation plans and annual schedules to the FM account management team.
· Liaise with clients and subcontractors to establish communication channels and initiate contract mobilisation procedures.
· Participate in contract kick-off meetings with FM team, providing insights on estimation and cost-related aspects.
3. Documentation and Reporting
· Maintain accurate records of estimation data, tender submissions, and contract mobilisation activities.
· Collaborate with the wider FM Department and the Head of FM to verify and reconcile cost estimates and expenditures.
· Identify areas for process improvements in estimation and mobilisation procedures and propose appropriate solutions.
4. Relationship Management
· Foster positive working relationships with clients, subcontractors, and internal teams involved in the tendering and mobilisation processes.
· Address client enquiries and concerns related to estimations, contracts, and mobilisation activities.
· Collaborate with the business development team to provide support during client presentations and negotiations.
Requirements:
· Experience in Estimation preferred however training and support will be provided.
· Solid knowledge of the FM industry including mechanical and electrical building services
· Ability to build and maintain strong supply chain relationships.
· Proficiency in Excel and Word
· Exceptional organisation and time management skills to prioritise multiple tasks with the ability to meet strict deadlines.
· Effective communication and interpersonal abilities to collaborate with diverse stakeholders.
· Attention to detail and a high level of accuracy in estimations and processing documentation.
· Familiarity with relevant regulatory requirements in the maintenance sector (SFG20) is preferred but not essential.
· Ability to work within a team environment or as an individual