Board Secretary - Dublin 2
- 12 month contract
- Based in Dublin 2
- Part-time 2 days per week
Board Secretary to our client's Board. The Board Secretary has a responsibility to report to the Chairperson on all Board governance matters and to the HIA CE/R or designate on an administrative basis.
The Role:
· To act as a support to HIA’s Board of Directors.
· To fulfil all functions, of the Secretary of the Board, as set out in the Code of Practice for the Governance of State Bodies and HIA policy.
· To provide regular updates to Senior Management on best practice in legal and operational matters and all aspects of Board operations.
· To perform functions and duties as may be delegated by the Board of Directors.
· To assist the CE/R in supporting the Board and its Committees.
Duties:
· Preparation of Agenda with Chairperson in liaison with the CE/R.
· Collation and presentation of Board papers to Chairperson in advance of Board meetings.
· Sharing of Board papers to Board in advance of meeting – the target is 7 days in advance.
· Attendance at Board and Committee meetings.
· Minute taking and recording actions at Board and Committee meetings.
· Sharing the draft action log with the CE/R after meetings.
· Circulation of draft minutes to Chairperson.
· Recording and retention of Board papers in line with HIA policy.
· Retention and circulation of signed minutes and the post Board Action log of all relevant meetings to all Members and the CE/R.
· Tracking the close out actions from Board meetings in collaboration with the CE/R.
· A pro-active approach to all communications with internal and external stakeholders.
Governance:
• The Board Secretary should report to the Chairperson on all Board governance matters and should assist the Chairperson in ensuring relevant information is made available to the Board and its Committees.
• The Board Secretary is responsible for advising the Board through the Chairperson on all governance matters. The Board shall have a list of statutory obligations and regulations that are required to be complied with.
• All Board members should have access to the advice and services of the Board Secretary, who is responsible to the Board for ensuring that Board procedures are complied with.
• The Secretary of the Board is also responsible for the formal induction of new Board members and organising mentoring for Board members where required.
• Maintain accurate and effective records management to comply with legislative and organisational requirements.
Disclosure of Interests:
• Details of interests disclosed under the Code of Governance should be kept by the Board Secretary or other nominated person in a special confidential register.
• Access to the register should be restricted to the Chairperson and Board Secretary and other members of the organisation as per HIA policy.
Qualifications
• Educational qualifications (Level 8 on the National Framework of Qualifications or equivalent) in relevant discipline(s) commensurate with this service or significant relevant professional experience.
• Qualification in corporate governance/company secretarial or legal.
Experience
• Prior experience working in a Board Secretary post in the public or private sector.
• Have an in-depth working knowledge of the Code of Practice for the Governance of State Bodies.
• Demonstrable knowledge and understanding of the formal basis for the Board Secretary role in terms of board governance in the public sector.
• Demonstrate an understanding of the key roles, responsibilities and expectations that come with the Board Secretary role in the public sector.
• Knowledge of practices/procedures of the public sector and particularly public sector governance.
• Working knowledge of board management software.
• Demonstrable knowledge of public sector meeting procedures, decision-making rules, and governance policies.
• Demonstrable experience in accurate minute taking
• Excellent communications, interpersonal and influencing skills at Executive/Board level, in addition to strong service orientation and ability to interact with a complex range of stakeholders.
• Ability to maintain independence of thought and judgement and to uphold best practice in corporate governance.
Reach out to Shauna today on 01 947 6359 and share your updated CV to [email protected]
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