An experienced EA is required for an organisation in Dublin 2 supporting the CEO and other senior executives. This position is a temporary assignment for 4-8 weeks. Candidates should be available for an immediate start.
Duties:
· Managing complex calendaring and scheduling, requiring internal and external coordination.
· Preparation of external/internal correspondence and reports, and maintenance/filing of documents as necessary.
· Create high quality presentations on behalf of directors for various meetings.
· Coordinating constructively with the business and external parties in the planning of internal and external meetings and events.
· Managing expense reimbursements process.
· Organisation of a small number of team and leaders’ conferences and seminars, generally at an external location either in Ireland or abroad.
· Efficient management of international travel arrangements to a very high standard of coordination and organization.
· Anticipates potential problems that could impact the Executives and coordinates solutions.
· Provide occasional secretarial support to the Chairman, as required.
· Manages all correspondence and communication that comes into the Executives and coordinates responses. At times will make independent decisions regarding scheduling, distribution of calls and emails etc.
· Handles matters proactively and follows through on tasks to successful completion.
· Other ad hoc duties as may be assigned from time to time.
Key Skills / Attributes
· Previous experience in a similar role is essential.
· Flexibility re hours of work and duties are essential
· A discrete and confidential approach is critical.
· Excellent administration and organisational skills, with a focus on attention to detail.
· Demonstrated communication and interpersonal skills.
· Proficient in using full Microsoft Office Suite.
· A proactive manner and the ability to display initiative.
Contact Ingrid on 015005922 for further information
