Facilities Coordinator
Join a team where your coordination skills make a real impact — every day.
Location: Dublin North (close to M50 & Dublin Airport) 2 days per week. 3 days in high spec multi-storey commercial building
Salary: €35,000 – €45,000 per annum (dependent on experience)
Type: Full-Time, Permanent Staff
We are currently seeking an experienced and proactive Facilities Coordinator to join our client’s team and ensure the smooth running of engineering and facilities operations across one or more key client sites. This is an exciting opportunity to become part of a dynamic company known for its commitment to ESG, innovation, and delivering service excellence.
This role would suit someone from an engineering or facilities management background, with strong organisational skills and a customer-focused approach.
Role Overview
As Facilities Coordinator, you will play a pivotal role in managing both reactive and planned maintenance activities. You will liaise closely with engineers, subcontractors, and clients, ensuring that service levels are consistently met and that all documentation is maintained to a high standard.
Key Responsibilities
- Act as the first point of contact for all facilities management-related queries from both the client and internal teams.
- Schedule and monitor Planned Preventive Maintenance (PPM) and reactive works through CAFM systems.
- Coordinate access, permits, and scheduling with engineers, subcontractors, and suppliers.
- Maintain accurate records including completed works, quotations, risk assessments, and compliance documentation.
- Prepare client reports and monthly updates for business review meetings.
- Monitor work order progress, escalating overdue or critical issues where appropriate.
- Support procurement of materials, parts, and subcontracted services.
- Ensure all work complies with health & safety standards and internal processes.
- Assist with mobilisation of new contracts and transitions as required.
Requirements
- Previous experience in a facilities coordination or FM helpdesk role is essential.
- Background in engineering or facilities management is strongly preferred.
- 5+ years’ experience required to be considered for the higher end of the salary range.
- Excellent administrative and organisational skills with strong attention to detail.
- Familiarity with CAFM systems (e.g. Elogbooks or similar) is advantageous.
- Strong communication skills with the ability to engage confidently with internal teams, subcontractors, and clients.
- Proficiency in Microsoft Office (Word, Excel, Outlook).
- Ability to work well under pressure and manage multiple priorities.
- Knowledge of health & safety and statutory compliance is desirable.
What We Offer
- Competitive salary based on experience (€35,000 – €45,000).
- Supportive team environment with opportunities for growth and development.
- Ongoing training and access to internal learning resources.
- Opportunity to work within a company recognised for ESG excellence and industry innovation.
To Apply
Please submit your CV and a short cover letter outlining your suitability for the role to [email protected]. We look forward to hearing from you.
