My client, a financial services organisation, is seeking an experienced Office Manager/Workplace Manager to join their team on a temporary basis. This role is crucial to the smooth running of daily office operations. Due to the nature of the position, it will be fully on-site at their new offices in Dublin 4.

Manage the day-to-day operations of our Dublin office, including facilities maintenance and repair, events, processes, policies, and communications. This includes:

Serving as the in-person, main point of contact for all Dublin office needs and questions.
Monitoring, ordering, and stocking office supplies, snacks, and beverages in alignment with usage and our set budget.
Actively monitor the office for facilities concerns and facilitate timely repairs with building management.
Actively monitor our vendors’ work, ensure they’re fulfilling their SLAs
Help employees troubleshoot issues with office equipment
Help employees book conference rooms for team offsites and other ad hoc events held in the Dublin Office. Track usage to ensure that we’re not booking more meetings or offsites than we have capacity to support.
Own the planning and execution of our Dublin office programming, including:
Our monthly Dublin office happy hours
Our two large summer and Holiday Celebrations
Help support employees hosting special events in our Dublin office as needed
Drive larger projects like overseeing our move into a new office and preparing our new space for its opening.
Work with our Senior Global Workplace Manager and Dublin Site Leads to build programming and processes for our Dublin office that drive functionality, culture, and office attendance.
In addition to directly managing the Dublin office, this person will also support our global, company-wide Workplace programs by contributing to team OKRs/KPIs and driving assigned special projects (i.e. sourcing and vetting new Workplace vendors, helping launch new Workplace programs).

How to be successful in this role:

Prior experience with office or facilities management, including developing and executing on employee programming and events.
Operate with a high sense of ownership and attention to detail.
Have excellent organizational, administrative, and problem solving skills.
Have excellent professional verbal and written communication skills and be able to communicate with team members across all levels effectively.
Confident with technology and able to pick up new systems quickly. Have working knowledge of G-Suite (for calendar, email, and docs), Slack, and Zoom are a must.
Be able to leverage the tools at hand to drive your workflow.
Have a positive, can-do attitude and enjoy working collaboratively with your team and cross-functional partners