We are looking to hire a Grade IV Clerical Officer for a temporary full time (35 hours) contract until 31st December 2026, based in Letterkenny Co. Donegal.
Main Duties and Responsibilities
Professional
Ensure the efficient day-to-day administration of area of responsibility.
Maintain own knowledge of relevant procedures, practices and legislation to perform the role effectively and to ensure standards are met by own team.
Ensure the management and maintenance of all records in an orderly and secure manner.
Use appropriate technology to ensure work is completed to a high standard and engage in ICT developments as they apply to service administration.
Maintain confidentiality.
To plan and organise work of the department/section
Meet the deadlines for time and attendance entry, specifically the weekly entry deadlines in a timely and effective manner
To keep informed of relevant legislation, regulations, guidelines
To enhance internal and external service delivery by good communications
Provide cross cover for other Time and Attendance Super-users in the region
Work as part of a team and to ensure that all members are treated with dignity and respect.
Personnel
Ensure policies and procedures are well documented and understood by staff within your section.
Support the preparation and issuing of office documentation (correspondence, reports etc) to the highest possible standard by monitoring and reviewing team work to ensure quality and accuracy.
Where appropriate to supervise and ensure the wellbeing of assigned staff.
Where appropriate manage attendance and absenteeism.
To promote a culture that values diversity and respect in the workplace.
To provide assist with leadership and motivation conducive to good staff relations
and work performance.
Where appropriate establish and maintain records of attendance, statistical information, annual returns, and any other information as may be requested.
Work as part of a team and to ensure that all members are treated with dignity and respect.
Education and Training
To maintain continuous personal development and participate in team based development, education, training and learning.
To complete all mandatory training.
Where appropriate, arrange for the induction and training for assigned staff, as required to maximise skill resources, (to include workplace experience placements where applicable).
Where appropriate, provide supervision and assist in the development of knowledge, skills of relevant staff under your supervision.
To participate in performance evaluation / review, identifying areas for improvement and appropriate plans / measures to achieve them.
To ensure policies and procedures exist for all areas.
Health & Safety
Comply with and contribute to the development of policies, procedures, guidelines and safe professional practice and adhere to relevant legislation, regulations and standards.
Have a working knowledge of the Health Information and Quality Authority (HIQA)
Standards as they apply to the service for example National Standards for Child Protection and Care and comply with associated company protocols for implementing and maintaining these standards as appropriate to the role. c
To support, promote and actively participate in sustainable energy, water and waste initiatives to create a more sustainable, low carbon and efficient health service.