Document Management Assistant
Location - Cork
Contract type - Temporary (FTC 12 months)
Work model - Onsite
Working hours - Monday to Thursday - 8am - 4:30pm and Friday until 3:40pm
At Covalen, we're not just a business process outsourcing (BPO) service provider – we're industry pioneers collaborating with organizations worldwide for over 25 years. From established sectors to cutting-edge industries, our tailored BPO solutions forge powerful partnerships, helping clients achieve their unique goals. We've built enduring relationships in Financial Services, Technology, and Utilities, working with some of the globe's largest and most forward-thinking companies.
The Document Management Assistant will assist in management of all documents associated with the Digital Batch Record Program
Key Deliverables:
Routing of new and revised procedures, work instructions and and compliance documents (CSV documentation) in Quality Docs and related quality systems (ALM)
Review and maintain the accuracy of the records, editing where necessary to ensure they are up to date
Maintains a fully accurate inventory of all documents impacted/created by the program
Upload documents in line with site SOP’s – appropriate templates used etc.,
Supporting the creation documentation when required
Maintain confidentiality around sensitive documentation
Assist on internal and external audits
Ad-hoc tasks – ordering stationary, maintaining printers, or any other tasks related to supporting the DBR Program Team
The following is a list of key attributes required to successfully deliver the support required:
Proven interest in working within pharmaceutical production and understanding our business processes.
Strong interpersonal and communication skills with a willingness to help others.
Proven ability to deal with unexpected issues using problem-solving skills.
Flexibility required when workload increases
Demonstrated Good Documentation Practices and compliance with procedures.
Self-motivation with the ability to operate without close supervision.
Strong IT skills:
proficiency in the Microsoft Office Suite,
experience with Document Management Systems,
PDF Software
File naming and version control,
basic troubleshooting,
database entry,
workflow configurations
Experience with ISO Standards
A minimum of 3 years of experience working in a fast-paced, administrative role
Previous experience in a Document Control role desirable but not essential
Completed Level 6 diploma in a related discipline is essential. Bachelor’s degree in a related field is desirable.
Support Considerations:
Monday to Friday and occasionally some non-scheduled call-in time to respond to operational support issues.
What would you bring?
As a valued team member, you'll play a crucial role in delivering customized BPO solutions, ensuring our clients achieve consistent high performance and meet their strategic objectives. Your expertise will contribute to our legacy of success in providing outsourced solutions for Fortune 500 companies.
Ready to be a part of our dynamic team? Explore exciting opportunities with Covalen – where your skills, ideas, and achievements are celebrated!
Equal opportunity employer:
At Covalen, we champion diversity and equality, anchoring our workplace cultures and creative minds. We recognize the collective strength found in the diverse backgrounds, skills, and experiences of our team members. Our commitment to fostering an inclusive environment transcends gender, marital status, family status, age, disability, sexual orientation, race, religion, and membership in the Travelling community.
For more information, don't hesitate to reach out [email protected] your journey to becoming a valued part of Covalen starts here.
Apply Now or Reach Out for More Information.
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