Fully onsite based in Carrigaline.
Key Responsibilities
- Audio Dictation & Secretarial Support (Mandatory) Perform regular audio / dictaphone typing and real-time transcribing for practice leadership as a mandatory daily responsibility.
- Produce high-accuracy correspondence, engagement letters, tax summary reports, and formal accounts documentation from voice recordings and dictation. Handle incoming and outgoing post, DX courier deliveries, and secure client document handling (e.g., records, receipts, and logbooks).
- Front of House & Practice Reception Serve as the primary point of contact for all incoming practice calls, screening and directing queries to the relevant partner or accountant. Meet and greet visiting clients, sole traders, and corporate representatives arriving for tax and annual review meetings. Manage office diary schedules, boardroom bookings, and client appointment calendars.
- General Office Operations & Administration Order, track, and maintain office stationery, printer consumables, and general supplies. Manage digital scanning, indexing, and filing of client tax files into practice management software. Assist with client onboarding procedures (ID verification, anti-money laundering checks, issuing letters of engagement). Support general practice workflow around peak filing deadlines (Form 11 / Income Tax deadlines in November and VAT filing periods).
Candidate Profile & Requirements
Essential Skill: Proven hands-on experience with audio / dictaphone dictation typing is essential for this role. Experience: Previous administrative, secretarial, or receptionist experience (a background in a professional services firm—accountancy, legal, or medical—is a distinct advantage).