Litigation Legal PA | Dublin | 45-50K

Litigation Legal PA | Dublin | 45-50K

My client a very prominent legal firm based in Dublin city centre is looking for a well established Litigation Legal PA to support three partners. This position requires a professional who can manage extensive travel, billing and court dealings.

Benefits:

• Pension
• Healthcare
• 4 days in office

Responsibilities:

• Provide executive-level administrative support to the Head of Department, Partner(s) and an allocation of additional fee earners, anticipating their needs in a timely fashion and enabling them to focus on key fee earning and management activity.
• Managing complex diaries, scheduling meetings, appointments and travel arrangements
• Preparing detailed travel and Business Development packs for business trips, as and when required, that include all necessary information to support the Partner(s)/Associate(s) whilst away - these packs should be tailored to the specific purpose of the trip and the clients or contacts involved
• Producing and amending high quality documentation from digital dictation and hand-written drafts. 
• Preparing court forms and pleadings as required
• Overseeing the billing process from start to finish
• Compiling Business Development documentation for new client meetings, including conducting research, compiling bios and gathering relevant company information
• Entering and reporting on Business Development data in our Interaction CRM system 
• Managing emails, calendars, and contacts for the Partner(s)/Associate(s), prioritising and responding to emails whilst maintaining an organised contact database
• Accurately managing all filing, including both electronic and paper files, ensuring all documentation is filed accurately and promptly
• Providing general administrative support such as printing, posting, photocopying and scanning, ensuring all administrative duties are completed efficiently and to a high standard 
• Ad hoc duties as and when required by the Partner(s)/Associate(s) within assigned allocation

Personal Profile:

• Minimum of 5 years’ experience as a Legal PA/Secretary supporting senior staff
• You have a background and interest in Litigation
• You have advanced working knowledge of MS Word, Outlook, Excel & PowerPoint
• You have experience working with document management, billing and digital dictation systems  
• You have the ability to efficiently re-prioritise tasks, as and when required
• You have a flexible approach to your work and can effectively prioritise tasks in order of importance 
• You always act in a discreet/confidential manner
• You can demonstrate a team focus and willingness and flexibility to assist others when required
• You are eager to learn/develop skills and knowledge to continually improve