JOB TITLE:
Senior Distribution Associate
LOCATION:
Craigavon
HOURS OF WORK:
Current working hours are 37.5 hours per week on days 08.00 – 16.00 (Mon-Fri).
Working hours are subject to change if required to meet business needs
OVERALL ROLE OBJECTIVE:
The post holder will be responsible for carrying out clerical duties relating to Distribution orders shipping from Craigavon or Dundalk facilities. Duties will include management of the receipt of Drug Order Forms (DOFs) and the subsequent generation and/or collation and independent review of associated shipping documentation required for the effective control of material throughout the despatch and distribution process. The post holder will ensure that the duties described are completed in a timely manner, with high levels of accuracy and in accordance with GMP.
JOB SPECIFIC RESPONSIBILITIES:
The post holder will:
1. Undertake all duties in accordance with GMP and as detailed in the relevant SOPs, reporting any deviation from procedure to the Distribution Supervisor and/or Distribution Team Leader.
2. Ensure that all distribution activities are completed in accordance with approved documentation to support each distribution program.
3. Perform and maintain computer transactions in line with distribution and material control systems.
4. Receive and print Drug Order Forms (DOFs) received through the Incident Monitor call tracking application and customer specific portals (as applicable).
5. Schedule user expected shipment dates/requested on site dates (as applicable) in accordance with standard Distribution timelines, highlighting any urgencies to the relevant DC for follow up.
6. Transcribe information provided on DOFs accurately onto COSMOS. This information may include but is not limited to - consignee details, quantities, batch information and medication ID numbers.
7. Identify if specific medication numbers and/or batches and/or expiry dates have been requested and ensure that only these specific items are selected and added to the order – highlighting any discrepancies to the relevant DC and Project contact(s) for follow up.
8. Prepare the associated shipping documentation required for each distribution shipment in accordance with the relevant SOPs, Protocol specific GDS instructions, courier and customs regulations.
9. Generate shipment invoices, e-Cert documents (CofO, EUR1, ATR-1 forms, etc.) and any other country specific documents/declarations (as applicable) for each shipment.
10. Perform independent reviews of associated shipping documentation required for each despatch in accordance with the relevant SOPs, the protocol specific GDS, courier and customs regulations.
11. Carry out administrative duties such as photocopying, filing and archiving of distribution documentation.
This role may require additional coverage beyond normal working hours as and when required. It is a condition of your employment that you are able to fulfil this requirement of the role.
GENERAL ROLE RESPONSIBILITIES:
Quality
Ensure GMP is adhered to in all areas of work.
Health & Safety
Understand Company’s Health & Safety Policy and follow all company HSE procedures. Report all accidents or any unsafe conditions in the work place.
Training and Development
Ensure training has been received before undertaking specific duties and that all training is recorded in training records.
Human Resource Management
Adhere to all HR policies and procedures, to include all absence policies and procedures.
Communication
Communicate within your own department to ensure that all relevant information is forwarded to the appropriate personnel on a regular and timely basis. Provide regular updates to your line manager regarding progress on required duties and the status of any projects.
Equal Opportunities
Observe and adhere to the company's Equal Opportunities and Dignity at Work policies ensuring that a neutral and harmonious work environment is maintained in which bullying and/or harassment does not occur.
Core Competency Framework
Ensure that all job specific responsibilities relating to the overall role objective are carried out in accordance with the requirements outlined within the Almac core competency framework.