My client, a recognized training body, located in Dublin 2, is currently seeking an efficient, friendly Administrator for the key role of assisting the training department and provide on-going support to all parts of the business. Based in Dublin city centre, the successful candidate will gain a wealth of experience in this varied role.
This role commences November 1st until 30th January with the possibility of extension.
Key Duties
· Assisting the Training Manager and Training Department with the following:
o Answering any day to day queries about the Specialist training Programme on the telephone or email
o Maintaining accurate records on the College Database & e-Portfolio systems
· Administrative work including answering telephone enquiries, dealing with mail and email and other communications
· Committee meeting preparation for the Board, Examinations, Training & Credentials and other committee work as it arises
· Preparation for Educational events including the management of registration and speaker liaison
· Supporting the Faculty Training Administrator and Officers in the discharge of their roles.
· Assisting with trainee hospital allocations
· Tracking of trainee progression through review of the e-Portfolio for training and organising exit interviews
· Maintaining the Faculty website as required
· Documentation and maintenance of process and procedures
· Dealing with any other administrative activity that evolves for the Faculty
· Manage all preparation documents
Miscellaneous
· Any other duties that might be reasonably required by the, Training Manager or the Chief Operations Officer of the College or their nominee.
Person Specification
· Ability to use standard Microsoft Software including word, PowerPoint and Excel to a daily user level.
· Experience of handling administrative work of a considerable variety and volume and prioritising successfully under pressure.
· Excellent communication and presentation skills.
· Highly developed organisational and administrative skills, with the ability to work to deadlines while maintaining attention to detail.
· High level of confidence and interpersonal skills for dealing with doctors face to face and on the telephone.
· Ability to form excellent working relationships at all levels and to work as part of a small team.
· Willingness to contribute to wider College activity when required.
Experience and Qualifications
· Extensive administrative experience
· Experience in an academic or medical environment highly recommended
