Administrative Assistants
We are looking for Administrative Assistants to join our client, an Educational Institution, for temporary contracts both full time/ part time hours. These roles are Mon-Fri, with varying hours during the week based in the heart of Galway City. Please register your interest today by applying!
Key Duties and Responsibilities
The post holder will be required to:
- Provide a comprehensive and professional administrative and support service.
- Assist in the preparation of reports, correspondence, and other documentation as required.
- Provide administrative support for meetings, including organising logistics and taking minutes when necessary.
- Respond to queries and requests for information in a professional, courteous, and timely manner.
- Deliver high standards of customer service when dealing with the public, stakeholders, and internal staff, acting on feedback and reporting issues to line management as appropriate.
- Take ownership of assigned tasks, prioritising competing demands to ensure work is completed on time and to a high standard, with excellent attention to detail.
- Carry out routine accounts or financial administration duties where required.
- Work efficiently using own initiative as well as collaboratively as part of a team.
- Check work thoroughly to ensure accuracy and consistency.
- Undertake other appropriate duties as assigned by line management.
- Maintain up-to-date knowledge of relevant organisational policies, procedures, and areas of responsibility.
Essential Criteria (Skills and/or Experience)
- Passes in five subjects at Leaving Certificate level or equivalent, or a recognised post-Leaving Certificate administrative/office technology qualification.
- A minimum of two years’ relevant employment experience demonstrating a high level of administrative support in a demanding office environment.
- Excellent IT skills, with proficiency in the MS Office suite.
- Proven ability to work effectively both independently and as part of a team.
- Demonstrated track record of meeting deadlines and successfully completing tasks.
- Experience supporting operational processes and working with a range of stakeholders.
- Excellent communication, planning, and prioritisation skills.
- High level of initiative, drive, and motivation.
- Consistently high levels of accuracy and attention to detail.
For more information, please email [email protected]
#CplGalwayOS
