Bid Coordinator
Location: Dublin (Hybrid) 2 days in Dublin HQ
Type: Full-time, Permanent
If you’re someone who thrives on process, takes pride in keeping things organised, and genuinely cares about quality — this role was built for you.
The Group Bids & Tenders function at Cpl manages, coordinates, and produces formal bids, tenders, and strategic proposals across the organisation. The team is responsible for both overseeing the bid process and directly writing high quality submissions, ensuring every proposal is compliant, well structured, and delivered on time through effective governance, process management, and collaboration across multiple departments.
As a Bid Coordinator, you’ll play a key role in supporting this function by managing the day to day coordination of bid activity — tracking milestones, ensuring deadlines are met, maintaining data accuracy, and keeping stakeholders aligned. Your organisational skills and proactive approach will help the team deliver excellence across every submission.
What You’ll Do
• Coordinate and track activities across the full bid lifecycle, maintaining progress, deadlines, and approvals.
• Manage and update records in bid management and tracking systems.
• Support bid reporting by gathering, validating, and analysing submission data.
• Conduct compliance checks to ensure all proposals are complete and submission ready.
• Maintain templates, checklists, and documentation to improve standardisation.
• Capture outcomes and lessons learned to support continuous improvement.
• Provide administrative and logistical support to keep the bid process running smoothly.
What You’ll Bring
• 1–2 years’ experience in an administrative, coordination, compliance, or operations support role
• Strong attention to detail and great organisational skills.
• A proactive, dependable approach to managing deadlines.
• Confidence using a variety of systems and digital tools to stay organised and on track.
• Clear written communication skills
• An interest in process, structure, and delivering high quality work
Experience in bid coordination, project administration, or another organised, detail focused role would be a plus — but what matters most is your willingness to learn and grow within a supportive team.
Why Join Us?
· Generous annual leave, including additional birthday and company leave days
· Half day every Friday prior to Bank Holidays
· Flexible working arrangements
· Career progression and development opportunities internally
· Grow and learn amongst a team of experienced marketing professionals
· Opportunity to work in a dynamic, fast-paced environment
· Chance to play a vital role in a growing and ambitious team
Company Background:
Our vision is to be the world’s best at transforming our clients through sustainable total talent solutions. As a talent solutions business, we know that we can only achieve this by working with great people. Cpl is Ireland’s largest talent solutions provider. Cpl is headquartered in Dublin and is a global provider of talent solutions including specialist recruitment, managed services, outsourcing and strategic talent advisory services through Cpl’s Future of Work Institute.
To get a sense of what it’s like to work in Cpl check out #OneCpl, #CplGreatPlaceToWork, #CplGivingBack on social media platforms or visit our website or you can take a look at our sustainability report.
Cpl Core Competencies:
· Communicate with Impact
· Lead & Deliver Business Results
· Collaborate & Contribute to Driving our Success
· Be Client Centric & Commercially Aware
· Problem Solve & Innovate Creatively
· Continuous Development of Self & Others
Cpl Core Values
Accountability, Customer Focus, Communication, Respect, Empowerment
Cpl is an equal opportunities employer and welcomes applicants from all backgrounds. If you require any adjustments or accommodations for your application/interview, please let us know and we will be happy to help.
Apply directly through the website, if you need contact information please email [email protected]
