Clerical Officer/ Receptionist

Clerical Officer/Receptionist

Our client, a public sector body, wishes to hire an experienced Receptionist who is immediately available for a full time, 35 hours per week, position on a temporary month to month contract based in Galway City.

RESPONSIBILITIES

·       Ability to work in a fast paced environment

·       Checking and verifying and recording Invoices on behalf of the Senior Executive Officer in respect of Utility Bills, Agency, Storage, Cleaning and Printer Invoices 

·       Processing orders in respect of Janitorial items and Oil requests

·       General Administration duties, e.g. filing, typing, data input, photocopying, scanning etc

·       Minute taking as required

·       Dealing with queries by phone, email and post

·       Transferring of messages

·       Contacting relevant stakeholders to follow up on queries particularly in relations to Invoices and services not provided as per contracts

·       Attending and arranging tender viewings with perspective Cleaning Companies with the Assistant Staff Officer and attending committee meetings

·       Any other duties as assigned by the Staff Officer/Senior Executive Officer

·       Scheduling clinics

·       Processing claim forms

·       Processing and issuing Primary Medical Certs to people with disabilities

·       Sending out clinic appointment letters

·       Keeping the client database up-to-date

REQUIREMENTS

·        Proficient with Microsoft Office; Word, PowerPoint and Excel

·        Previous experience within HSE

·        Strong typing skills is essential.

·        Dictaphone typing is desired but not essential.

·        Excellent communication, organisational and presentational skills.

·        Attention to detail, prioritisation and deadline orientated.

For more information, please email [email protected]