Job Title
Finance Administrator
Background of Client
Our client is a charity organisation that provides services for over 10,000 adults and children, and champions the value of diversity and inclusion for people with disabilities or disadvantage in their communities throughout Ireland.
Length of Contract: The duration of the contract will be 5 months
Location: The role will be based in Dublin 12
Hour per week: This will be a 39 hour per week role Monday to Friday
Requirements for the role
- 1-3 years working in an Administration role.
- Strong IT skills
- Excellent communication skills
Duties of the role
Finance Administration
- Prepare and collate data for weekly reports for payment of Learners via our Compass System
- Process weekly payments across 33 centres for payment of Learner allowances.
- Reconcile student payments to SEPA files with our Compass system via Microsoft excel.
- Communication with Centre managers re Learners and the Compass system.
- Production of all ad hoc reports in relation to Compass system.
- Data input of personal data for Learners into the compass system.
General Administration
- Provide office support, answer queries and provide a reception / telephone service
- Keep themselves appraised of the relevant documentation / procedures as relevant
- Manage data - including maintaining, correcting, collating, interrogating, validating and processing data
- Maintain accurate up to date records filing systems and records (computerised / paper copy)
- Assist in and / or prepare reports as necessary
- Provide required information and support to Service Managers and teams, team members, clients, patients, members of the public etc.
- Action all communications in a timely manner
- Undertake any other administrative support and assignments as directed
- Represent the service in a positive manner
Customer Service
- Make phone calls to and take phone calls from members of the public
- Use email as a form of communication when required
- Promote and maintain a customer focused environment
- Ensure that service users are treated with dignity and respect
- Act on feedback from service users / customers and report same to Line Manager
Service Delivery and Improvement
- Handle sensitive and confidential information as per GDPR guidelines
- Actively participate in innovation and support change and improvement initiatives within the service
- Identify potential problems / inconsistencies in a timely manner and consult with Line Manager as appropriate
Standards, Policies, Procedures and Legislation
- Maintain own knowledge of relevant employer policies, procedures, guidelines and practices, to perform the role effectively
- Have a working knowledge of the Health Information and Quality Authority (HIQA) Standards as they apply to the role for example, Standards for Healthcare, National Standards for the Prevention and Control of Healthcare Associated Infections, Hygiene Standards etc. and comply with associated HSE protocols for implementing and maintaining these standards as appropriate to the role
- Support, promote and actively participate in sustainable energy, water and waste initiatives to create a more sustainable, low carbon and efficient health service
The above Job Specification is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him / her from time to time and to contribute to the development of the post while in office.
Should this role be of interest to you please apply in with your most recent CV or contact [email protected]
