A leading commercial law firm is seeking a Legal Administrator to join its busy New Homes team. This role involves providing high‑quality administrative and organisational support to property specialists, ensuring the smooth progression of new build transactions from initial instruction through to completion. The successful candidate will thrive in a fast‑paced, client‑focused environment and enjoy working as part of a collaborative team.
The Role
You will support the New Homes team across all stages of new build property transactions. Responsibilities include preparing and managing documentation, liaising with developers and purchasers’ solicitors, coordinating completions, maintaining accurate records, and ensuring efficient day‑to‑day workflow within a high‑volume practice area.
Key Responsibilities
- Open new matters in Keyhouse, ensuring accurate data entry and compliance with internal procedures.
- Prepare, review and finalise invoices, ensuring accuracy and timely issue.
- Manage incoming team post: scanning, logging, and distributing documents promptly.
- Scan and save all documents to iManage, ensuring correct naming conventions and filing standards.
- Compile organised, complete contract and closing packs for client closings.
- Liaise with team members and external stakeholders to support smooth transaction progression.
- Maintain confidentiality, accuracy, and consistency across all administrative processes.
Successful Candidate
- Highly organised, efficient, and comfortable managing multiple tasks simultaneously.
- Strong attention to detail and a commitment to accuracy.
- Clear and confident communicator with strong teamwork skills.
- Comfortable using systems such as Keyhouse and iManage (training available).
- Professional, discreet, and proactive in supporting the team’s needs.
Why Apply?
This is an excellent opportunity to join a respected, growing firm with a strong reputation for high-quality legal work and professional development. You will gain exposure to a specialist area, work alongside experienced property experts, and develop valuable skills within a supportive team.
Benefits
The firm offers a collaborative and inclusive culture, along with a range of employee initiatives such as:
- Professional development and career progression programmes
- Opportunities to join internal committees (social, wellness, green, pro bono, diversity, etc.)
- On‑site gym and subsidised yoga/fitness classes
- Regular social events and team‑building activities
- A supportive environment where employees are encouraged to thrive
