Office Administrator
Ranelagh, Dublin (Hybrid – 3 days office-based)
Full-time | Permanent
Reporting to: Office Manager
About the Role
A dynamic and fast-paced strategic communications consultancy is seeking a highly organised Office Administrator to support day-to-day office operations, bookkeeping tasks, and some HR administration. This is a fantastic opportunity for someone looking to grow their experience across multiple areas in a collaborative and professional environment.
If you thrive in a team-based setting, enjoy varied responsibilities, and want to be part of an energetic company that values development and collaboration, we’d love to hear from you.
Key Responsibilities
Office Administration
- Manage daily office operations including answering phones, greeting guests, and general administrative support.
- Coordinate meeting rooms, staff travel and event bookings.
- Maintain a tidy and well-stocked office and kitchen space.
- Monitor general inboxes and handle subscriptions, orders, and ad hoc tasks.
- Organise employee and client gifts, and assist with marketing event logistics.
- Maintain office and IT supplies.
Finance Support
- Input accounts payable invoices, manage credit card and expense submissions.
- Assist with petty cash and bank reconciliations.
- Prepare monthly payment runs and reconcile supplier accounts.
- Support client, supplier, and job code approval processes.
- General finance admin support as required.
HR Administration
- Maintain up-to-date personnel files and manage recruitment admin.
- Review applications, liaise with agencies, schedule interviews.
- Coordinate onboarding and induction processes.
- Support internal HR systems and provide general HR admin assistance.
What You Bring
- A Level 6 qualification in Business, Finance, or a relevant field or 1+ years of relevant experience.
- Minimum 2 years’ experience in a fast-paced office environment.
- Accounts Payable or finance administration experience highly desirable.
- Proficiency in Microsoft Office Suite, especially Excel, Word, and PowerPoint.
- Excellent attention to detail, discretion, and organisational skills.
- Strong communication and interpersonal skills.
- Ability to work independently, manage multiple tasks, and use initiative.
Key Attributes
- Proactive and solution-oriented with a flexible approach.
- High levels of professionalism, reliability, and confidentiality.
- Creative thinker and effective multitasker.
- Strong time management and a keen eye for detail.
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