My client in Dublin 22 is seeking an immediately available Senior Office Administrator to join their team on a 6‑month fixed‑term contract. This is a full‑time, office‑based role offering a salary of €45,000 per annum. The ideal candidate will be highly organised, detail‑oriented and experienced in managing day‑to‑day administrative operations within a busy office environment.

Key Responsibilities

General Administration

Manage all incoming correspondence, including emails, calls and post, ensuring queries are directed to the correct departments.
Maintain and update internal databases, logs and office records with exceptional accuracy.
Prepare, edit and format documents, reports and presentations as required.
Oversee filing systems (digital and paper‑based), ensuring compliance and easy retrieval of information.

Office & Facilities Support

Act as the main point of contact for office supplies, equipment and facilities queries.
Liaise with external vendors, suppliers and service providers.
Support meeting room coordination, including room setup, visitor management and hospitality arrangements.
Monitor office stock levels and reorder as required to ensure smooth day‑to‑day operations.

Onboarding & Administrative Coordination

Prepare new starter documentation and admin packs.
Assist with scheduling inductions, site access and equipment allocation.
Coordinate staff movements, contract extensions and changes to internal systems as required.

Employee & Departmental Support

Handle day‑to‑day employee queries relating to systems access, documentation and general admin procedures.
Monitor and manage the shared mailbox, ensuring timely responses.
Support internal communications and staff engagement activities, helping circulate updates or prepare materials.
Process letters, forms and notices such as resignation acknowledgements, equipment returns and meeting documentation.

Training & Compliance Administration

Schedule training sessions, track attendance and maintain training records.
Assist with producing training materials, handouts and supporting documentation.
Keep compliance records updated and assist with audits by preparing reports or collating information.

Reporting & Cross‑Functional Support

Maintain high data accuracy to support reliable reporting across the business.
Assist with basic payroll or invoice administration such as timesheet checks or document collation (no HR decision-making).
Track absences and prepare related admin reports, liaising with managers when required.
Contribute to continuous improvement initiatives across administration, facilities and operational support functions.
Support the rollout of wellbeing and employee support programmes from an administrative perspective.

Skills & Experience

4+ years in an administrative or office support role.
Strong organisation and time‑management skills with the ability to work in a fast‑paced environment.
High level of accuracy and attention to detail.
Excellent communication and interpersonal skills.
Proficient in Microsoft Office Suite and comfortable working with databases or internal systems.
Ability to work proactively within a team and handle confidential information appropriately.