Overview
Our client, a leading international professional services firm, is seeking to hire two experienced Senior Secretaries to join their high-performing Secretarial Services team in Dublin. One 12 month FTC / One Perm
This is an excellent opportunity to join a collaborative, modern working environment where secretarial support is delivered through a team-based model. The successful candidates will play a key role in supporting Partners and fee earners, contributing to the smooth running of the practice group and overall client service delivery.
The Role
Operating within a shared services team structure, the Senior Secretary will take ownership of workflow coordination, provide high-level administrative support, and act as a key point of contact for stakeholders.
This role also involves mentoring junior team members and contributing to continuous improvement within the team.
Key Responsibilities
- Provide high-level administrative and organisational support to Partners and fee earners
- Manage complex diaries, meetings, and scheduling across multiple stakeholders
- Coordinate internal and external meetings, including logistics, documentation, and follow-ups
- Prepare, format, and manage documentation in line with internal standards
- Maintain and update document management systems, ensuring accuracy and version control
- Act as a key point of contact for billing processes, supporting accurate and timely invoicing
- Assist with financial administration, including reporting, matter management, and time recording
- Coordinate travel arrangements, including international itineraries and logistics
- Support the organisation of client events, seminars, and team activities
- Mentor and support junior team members, sharing knowledge and best practices
- Work collaboratively within a team-based structure to manage workflow and priorities
- Provide support on ad hoc projects and departmental initiatives
Skills & Experience
- Proven experience in a Senior Secretarial role, ideally within legal or professional services
- Strong experience supporting senior stakeholders in a fast-paced environment
- Excellent organisational skills with the ability to manage multiple priorities
- Advanced diary management and coordination experience
- Strong working knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Experience using document management systems (e.g. iManage or similar)
- Exposure to billing and financial administration processes is highly desirable
- Strong communication skills, both written and verbal
- Ability to work independently and as part of a collaborative team
- Experience mentoring or supporting junior team members
Personal Attributes
- Professional, approachable, and client-focused
- Highly organised with strong attention to detail
- Proactive and solutions-oriented mindset
- Flexible and adaptable in a changing environment
- Calm under pressure with the ability to meet deadlines
- Positive, “can-do” attitude with a willingness to learn
What’s on Offer
- Competitive salary and benefits package
- Hybrid working model
- Opportunity to join a globally recognised organisation
- Strong focus on learning, development, and career progression
- Collaborative and supportive team environment
Additional Information
- Two hires required: one permanent and one 12-month contract
- Candidates should be available for a full-time, 35-hour working week
- Immediate or short notice candidates are highly desirable
Contact Ingrid ([email protected]/015005922) for more information
