My client based in Dublin West is looking for an experienced administrator that also has experience in organising travel & accommodation. This is a permanent role that is fully onsite in their offices in Dublin 22. If you have 3+ years relevant experience apply directly or send your CV to [email protected] for immediate consideration.
Key Responsibilities
- Act as the primary point of contact for all travel-related matters across the organization
- Manage the primary travel email inbox by monitoring incoming messages and prioritizing emails, and promptly forwarding them to the appropriate team members or departments as needed
- Manage the travel, hotel accommodation, rental cars and transfers requests of employees and executives in a timely manner according to project schedules
- Ensure clear and timely communication between head office and approvers/on-site offices
- Collaborate closely with the Finance Team to share and verify the latest data related to travel expenses and agreements
- Oversee and support travel operations in Ireland and across European project sites
- Handle administrative duties including invoices, payment approval, contract setup, documentation, and forms
- Monitor and ensure compliance with all travel requests
- Liaise with travel agency to guarantee high service standards and address any issues or complaints that arise
- Maintain accurate records of all travel-related bookings
- Prepare high quality reports as required
- Provide regular updates on travel-related matters to the Travel Coordinator Lead and Finance Director
- Assist the other areas of the Travel Department as required
Requirements
- Good command of English, both written and spoken
- Organization, attention to detail, and time management
- Self-motivated, assertive individual, problem solver and teamwork oriented
- Excellent interpersonal skills and business acumen
- Extremely proficient in MS Office applications
- Awareness about international travel regulations
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