Dublin West
Full-time | Permanent | Onsite (Dublin 22)
Our client, a leading organization based in Dublin West, is seeking an experienced Administrator with a strong background in travel and accommodation coordination. This is a fully onsite, permanent position offering the opportunity to work in a dynamic and collaborative office environment.
If you have 3+ years of relevant administrative experience and enjoy working in a fast-paced setting, we’d love to hear from you.
Key Responsibilities
- Serve as the main point of contact for all travel-related matters across the company.
- Manage and prioritize the central travel inbox, ensuring all communications are efficiently routed and handled.
- Coordinate travel, accommodation, car rentals, and transfers for employees and executives in line with project timelines.
- Ensure clear and timely communication between the head office, approvers, and on-site teams.
- Collaborate with the Finance Team to reconcile travel expenses and maintain up-to-date travel cost data.
- Support travel operations across Ireland and various European project sites.
- Handle administrative duties including processing invoices, approving payments, setting up contracts, and maintaining documentation.
- Monitor compliance with company travel policies and procedures.
- Liaise with travel agencies to ensure exceptional service and resolve any arising issues.
- Maintain accurate and organized travel records and documentation.
- Prepare and deliver high-quality travel reports and updates to the Travel Coordinator Lead and Finance Director.
- Provide additional administrative and departmental support as needed.
Requirements
- Excellent command of English - both written and spoken.
- Strong organizational, time management, and attention-to-detail skills.
- Self-driven, proactive, and solutions-oriented with a team-focused mindset.
- Excellent interpersonal and communication skills with strong business awareness.
- Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook).
- Awareness of international travel regulations and best practices.
If this sounds like the ideal next step in your career, apply directly today!
