Admin Co-Ordinator

Admin Co-Ordinator

About the Role

My client based in Dublin West is looking for an experienced administrator that also has experience in organising travel and accommodation. This is a permanent role that is fully onsite in their offices in Dublin 22. If you have 3+ years relevant experience apply directly or send your cv to [email protected] for immediate consideration.

Key Responsibilities

·      Act as the primary point of contact for all travel-related matters across the organization

·      Manage the primary travel email inbox by monitoring incoming messages and prioritizing emails, and promptly forwarding them to the appropriate team members or departments as needed

·      Manage the travel, hotel accommodation, rental cars and transfers requests of employees and executives in a timely manner according to project schedules

·      Ensure clear and timely communication between head office and approvers/on-site offices

·      Collaborate closely with the Finance Team to share and verify the latest data related to travel expenses and agreements

·      Oversee and support travel operations in Ireland and across European project sites

·      Handle administrative duties including invoices, payment approval, contract setup, documentation, and forms

·      Monitor and ensure compliance with all travel requests

·      Liaise with travel agency to guarantee high service standards and address any issues or complaints that arise

·      Maintain accurate records of all travel-related bookings

·      Prepare high quality reports as required

·      Provide regular updates on travel-related matters to the Travel Coordinator Lead and Finance Director

·      Assist the other areas of the Travel Department as required

Requirements

·      Good command of English, both written and spoken

·      Organization, attention to detail, and time management

·      Self-motivated, assertive individual, problem solver and teamwork oriented

·      Excellent interpersonal skills and business acumen

·      Extremely proficient in MS Office applications

·      Awareness about international travel regulations

This role is moving quickly, for my information or to apply for this role please contact [email protected]