Administrative Assistant

Flexsource NI are currently recruiting for an Administrative Assistant on a temporary full-time basis in the Lisburn area, with a starting salary of £14.13 per hour.

Responsibilities:

·        Prepare and maintain databases to ensure effective management of PCSP funding specifically in respect of PCSP Small Grants and Department of Justice Assets Recovery and Priority Youth funding.

·        Provision of general word processing, typing, filing, administrative and secretarial services including Policing and Community Safety Partnership administration and assist with the development, implementation and maintenance of office systems and procedures.

·        Processing financial items and transactions in accordance with Council procedures, specifically in relation to purchase ordering.

·        Ensure all Health & Safety legislation, published relevant guidelines and Council Health & Safety policies and procedures are complied with in relation to the services and activities within the facility.

·        To ensure the effective and efficient administration of the PCSP Public and Private meetings, including the collation of the reports and sending to Members and Officers in line with Standing Orders. To organise room bookings and catering for all meetings of the PCSP.

·        To manage the administration of the PCSP 4 Tier Home Security Scheme on a strictly confidential basis, from the referral being received, analysis of requirements, liaison with the contractor, processing the invoice, updating the details on the appropriate database and call back service to ascertain level of satisfaction. To provide analysis to funders on a monthly basis. 

·        Liaise with Elected and Independent Members and external agencies on a regular basis to organise dates for meetings and respond to general queries.

·        To cover reception duties for the Corporate Services Department which includes handling telephone queries and liaison with the registration unit.

·        Compile letters for community groups, neighborhood watch groups and clergy regarding public meetings and other events being organised by the PCSP and to assist with the set-up of the meetings in external venues, including interaction with Members of the Public.

Requirements:

·        5 GCSE’s including English and Math

·        NVQ Level 2 in Administration or equivalent

·        2+ years’ experience in an administration role

Apply today, or for more information contact Ciaran on 02890725600