Administrative Assistant

We are looking to hire a Administrative Assistant on a full time contract, 35 hours per week, until 26th March 2026.

·        To provide the Unit with a comprehensive and professional administrative and support service.

·        To prepare and organise information and reports for internal and external meetings, ensuring workloads are managed appropriately and that internal and external deadlines are maintained.

·        Contributing to and carrying out project work as/when required and any other duties deemed appropriate by line management.

·        Managing and maintaining systems i.e. Core, Agresso, Quercus, Canvas etc.

·        Contribution to the development of administrative processes and SOPs as required.

·        Managing assigned tasks and prioritising competing tasks in order to ensure that they are completed on time and to a high standard with excellent attention to detail.

·        Support the training of new staff members and ensuring efficient management of workloads during peak times.

·        Supervision and guidance of administrative staff whilst working on own initiative and as part of a team in delivering services.

·        Providing the highest quality standards in customer service when dealing with the public, stakeholders and internal staff whilst acting on feedback and reporting to line management.

·        Checking work thoroughly to ensure it is completed accurately and to a high standard at all times.

·        Maintain own knowledge of relevant University Policies and Procedures and regulations.

Requirements:

·        Demonstrate the ability to plan and organise own workload in an effective manner within strict deadlines.

·        Excellent MS Office Skills.

·        Demonstrable energy, initiative, motivation and leadership potential.

·        Knowledge of various IT systems such as Agresso, CORE, QUERCUS or similar

·        Excellent planning and organisational skills.

·        Excellent written and verbal communication skills, good numeracy skills, and ability to analyse data.

·        Flexibility and problem solving ability.

·        Ability to work both independently as well as part of a team.

·        Demonstrate ability to work in line with relevant policies and procedures and regulations.

For more information, please email [email protected]