Administration Role & Responsibilities

Duties including (but not limited) to:

Data entry

· Record keeping / discharges / archiving.

· Letters typed and emailed to various Consultant Secretaries.

· Keep all excel sheets updated as per patient information / changes reported.

· Create new tables, format new SOP’s as requested by managers.

Ordering

· Stock control / Stock Rotation

· Liaise with nursing staff / managers for stock requirements.

· Email Labs to order blood tubes / blood request forms weekly for stock room.

· Keep track of service / maintenance of equipment, or repairs as needed.

· Stationary orders to be processed as needed through IFMS

· Monthly medical supplies and special orders/ dressings to be ordered on the 4^th of each month.

P/A duties

· Establish different group emails for meetings and sharing of information.

· Answer emails in a timely manner.

· Organise online ‘Teams’ group meetings.

· Book rooms and organise onsite meetings.

· Take minutes and distribute to attendees.

· Print / provide any handouts requested for meetings and distribute.

Scheduling

· Record daily referrals from nursing schedules and visits.

· Prepare monthly BIU metrics before 14^th of each month.

Staff records

· Collation and submission of weekly timesheets for nursing staff.

· Keep records of training logs and update.

Any other AD-HOC duties as they arise