Clerical Officer
Our client, a public sector body, wishes to hire an experienced Clerical Officer who is immediately available for a full time, 35 hours per week, position on a temporary 3-month contract based on the West side of Galway close to the University Hospital of Galway.
RESPONSIBILITIES
· Supporting the SEO in all administrative needs
· Preparing of HR Forms
· Ability to work in a fast paced environment
· Checking and verifying and recording Invoices on behalf of the Senior Executive Officer in respect of Utility Bills, Agency, Storage, Cleaning and Printer Invoices
· Processing orders in respect of Janitorial items and Oil requests
· General Administration duties, e.g. filing, typing, data input, photocopying, scanning etc
· Minute taking as required
· Dealing with queries by phone, email and post
· Contacting relevant stakeholders to follow up on queries particularly in relations to Invoices and services not provided as per contracts
· Attending and arranging tender viewings with perspective Cleaning Companies with the Assistant Staff Officer and attending committee meetings
· Any other duties as assigned by the Staff Officer/Senior Executive Officer
· Scheduling clinics
· Processing claim forms
· Processing and issuing Primary Medical Certs to people with disabilities
· Sending out clinic appointment letters
· Keeping the client database up-to-date
REQUIREMENTS
· Proficient with Microsoft Office; Word, PowerPoint and Excel
· Previous experience within HSE
· Strong typing skills is essential.
· Dictaphone typing is desired but not essential.
· Excellent communication, organisational and presentational skills.
· Attention to detail, prioritisation and deadline orientated.
*Please note additional duties may be carried out which are not listed above
For more information, please email [email protected]
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