EA to CEO

My client is seeing a experienced EA to support their CEO

THE ROLE:

Provision of high quality administrative support to the Chief Executive ensuring confidentiality and efficient delivery of professional service at all times. A key part of the role will also involve providing administrative and secretarial support to the wider Senior Management Team.

Key Responsibilities

1. Administration and secretarial support to the Chief Executive and wider Senior Management Team:

• Organising Executive meetings and managing the agenda, minutes, and action items
• Screening phone calls
• Manage relationships in confidence on behalf of the Chief Executive
• Arranging business travel and accommodations for the Chief Executive and Honorary Officers
• Preparation of reports, minutes, presentations and letters to Society standard
• Assisting with various PR opportunities & managing the Chief Executive’s social media platforms
• Preparation of professional presentations and project proposals in line with organisation branding and quality standards
• Financial administration including expenses, credit cards and procurement
• Other ad hoc duties as required

1. Working with the Chief Executive and Honorary Officers on projects and initiatives.

·       Organise and schedule meetings, conferences and events

·       Create presentations and reports to a very high standard

·       Co-ordination and logistics for all meetings and events for the Chief Executive and Honorary Officers

Person Specification

Experience:

• Minimum experience of 5 years as a personal assistant to a senior manager.

Skills:

• Very high level of proficiency in information systems and working knowledge of the following packages: Email, Internet, MS Word, Access, Excel, PowerPoint and Visio;
• Demonstrate excellent communication skills, both written and spoken;
• Demonstrate strong organisational skills with an ability to multitask, prioritise without losing any attention to detail, and work to tight deadlines
• Strong proficiency in the MS Office Suite.

Personal Attributes:    

• Responsive and flexible approach to work, with a “can-do” attitude to requests and tasks;
• Demonstrate ability to manage confidential correspondence and reports;
• A highly professional manner and the ability to work with a range of internal and external stakeholders;
• Demonstrate confidence and good judgement skills;
• A friendly and flexible manner with a resolution focused approach to work;
• Demonstrate ability to plan ahead and anticipate potential problems and proactively offer solutions;