Engineering Administrative Assistant Dundalk

Engineering Administrative Assistant

On behalf of their Client, Kenny-Whelan & Associates are hiring an Engineering Administrative Assistant to join a Global Pharmaceutical Company in Dundalk.

Contact Carmel Synnott at [email protected] or phone on : 087 7422268

PROFILE OF ROLE:

Reporting to the Engineering Centre of Excellence Lead, the Engineering Support Specialist plays a critical role in ensuring the smooth and efficient operation of the Engineering department.

This position provides comprehensive administrative and coordination support, facilitating effective communication, documentation control, and training management within the department.

Duties;

·      Manage day-to-day administrative duties within the Engineering department, supporting engineers and management to optimize workflow and departmental efficiency.

·      Assist in the review, update, and distribution of engineering procedures to ensure all documentation reflects current practices and regulatory requirements.

·      Oversee the issuance, tracking, and retention of engineering documents, ensuring all records are accurate, up-to-date, and compliant with the document control policies.

·      Support the procurement process by managing requisitions and purchase orders related to engineering projects, liaising with suppliers and internal stakeholders to ensure timely processing.

·      Maintain and organize the QA Document Room, ensuring secure storage, easy retrieval, and proper handling of quality-related documents.

·      Manage meeting room bookings for contractors and visitors who do not have access to the company’s system, as well as coordinate ad hoc meeting requests and logistics to support departmental activities.

·      Co-ordinate training schedules, track attendance, and maintain training records for the Engineering department, ensuring compliance with internal and external training requirements.

Requirements of role:

·      Experience with procurement processes and PO administration

·      Knowledge of quality management systems and regulatory compliance

·      Ability to work independently and as part of a team

·      Demonstrated ability to work within a regulated manufacturing environment

·      Minimum of 3 years’ experience in Document Management activities in Pharma/ Biopharma industry

QUALIFICATIONS:

Ø A relevant third-level qualification (e.g., Level 6 or 7 on the National Framework of Qualifications in Ireland) in Engineering, Business Administration, Quality Management, or a related discipline is highly desirable.

Preferred Qualifications:

Ø Diploma or certificate in Engineering Technology, Quality Assurance, or Document Control.

Ø Training or certification in Quality Management Systems (e.g., ISO 9001, GMP) is an advantage.

IT Systems:

Strong IT skills, including proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).

Ø Familiarity with document management systems and electronic quality management systems (eQMS).

Ø Excellent organizational and communication skills.

Kenny-Whelan Contact:

To apply please send your updated CV to Carmel:  [email protected] or for further information please contact Carmel Synnott on:  087 7422268