We’re excited to offer a fantastic opportunity for an experienced Executive Assistant to support a dynamic CEO and company founder. If you're immediately available, highly organized, proactive, and thrive in a fast-paced environment, this role is perfect for someone who brings energy, creativity, and a detail-focused mindset to everything they do.
Main Tasks include but are not limited to:
- Providing extensive admin support to the CEO (professional and personal).
- Manage and/or participate in various projects (implementing process improvements, managing the coordination of a conference, etc.) and support ad hoc requests.
- Independently manage leader(s) calendar and prioritization of meetings. Schedule meetings and/or conferences by interacting with internal/external partners/clients to coordinate calendars, accommodations, meeting materials and supplies
- Organize travel arrangements (personal and business both domestic and international)
- Act as the point of contact among executives, employees, clients, and other external partners
- Responsible for coordinating meetings, setting up appointments and setting reminders on behalf of the CEO
- Attend meetings, take records or minutes and process these accordingly and monitor actions taken on decisions made
- Manage information flow in a timely and accurate manner.
Skills and experience required:
- Excellent organisation and communication skills (written and verbal).
- Expert in all Microsoft Office suite applications
- Exceptional attention to detail
- Ability to work under pressure and to tight deadlines
- Great organisational and time management skills
- Proactive self-starter with excellent problem-solving skills
- Honest and reliable
- Possess an awareness of when discretion is required, and adhere to high confidentiality
- Ability to work independently, autonomously and with a problem-solving mindset
- Be a team player and have a can do, helpful & friendly attitude
- Have the desire to grow within your role and be committed to contributing in success of the company.
About You:
- Previous and proven 5+ years’ experience in a support role for senior staff desirable (ideally experience supporting a founder)
- A business degree or related qualification required
- Have a strong administration background
- Comfortable pivoting between tasks to address changing priorities & deadlines
- Being flexible to adapt to time zone difference as CEO will be other time zones
- Handle confidential and sensitive matters with integrity and discretion.
Contact Ingrid on 015005922 for more information
