Management Support Assistant

Flexsource NI are currently recruiting for a Management Support Assistant in the Belfast area, on a temporary full-time basis, with a salary of £14.35 per hour

Responsibilities:

·        Provide comprehensive administrative and secretarial support to the Chief Executive and the Office of the Chief Executive.

·        Manage diaries, schedule appointments, organise meetings, and handle associated hospitality, room bookings, and logistical arrangements.

·        Supervise and support assigned staff, ensuring performance management and development in line with corporate procedures.

·        Handle incoming and outgoing communications, including confidential calls, mail processing, and correspondence for senior officers.

·        Prepare, draft, and type confidential letters, reports, agendas, and minutes from handwritten notes or dictation.

·        Maintain, organise, and develop filing systems and administrative processes within the unit.

·        Assist with budgetary tasks, including petty cash management, requisitioning supplies, and preparing required financial information.

·        Arrange travel, accommodation, and conference bookings for the Chief Executive as required.

·        Support the review and development of internal procedures, ensuring compliance with council policies and relevant legislation.

·        Carry out additional duties as required, contributing to the effective operation and professional reputation of the council.

Requirements:

·        At least one year of experience in each of the following: administrative duties including diary management and organising meetings; liaising with senior management; and servicing meetings including taking minutes and preparing agendas.

·        Strong communication skills with the ability to produce high-quality confidential correspondence, minutes, and reports, and to give clear instructions to staff.

·        Proficiency in standard office IT systems, including word processing, spreadsheets, and database software.

·        Effective work planning, decision-making, and organisational skills, with the ability to prioritise tasks and meet deadlines.

·        Strong team working, leadership, customer care, and political sensitivity skills, with the ability to maintain discretion and build positive relationships with senior staff and elected members.

Apply today, or contact Ciaran at Flexsource NI for more information