Our client, a leading university, is seeking an experienced and highly professional Personal Assistant to provide dedicated support to the Executive Dean. This is a key role within the Faculty’s professional support team, offering the opportunity to work at senior level within a dynamic and fast-paced environment.

Reporting directly to the Executive Dean, the successful candidate will provide comprehensive PA and administrative support, ensuring the smooth day-to-day operation of the Dean’s Office while contributing to wider Faculty activities.

Key responsibilities include:

Managing a complex diary and scheduling high-level meetings in a fast-changing environment
Acting as first point of contact for internal and external stakeholders, triaging and responding to queries
Coordinating communications with key university departments (Finance, HR, Estates, ISS)
Organising senior meetings and events, including agendas, minutes and logistics
Managing office operations, supplies and documentation (physical and digital)
Overseeing financial administration, including invoices, expenses and budget tracking
Supporting international engagement, including travel coordination and hosting delegations
Assisting with reporting, quality review processes and special Faculty projects
Providing broader administrative support to the Faculty Support Unit as required

The ideal candidate will have:

Leaving Certificate (NFQ Level 5) with 5+ years’ relevant experience, or a Primary Degree (NFQ Level 7) with 2+ years’ experience
Previous experience supporting a senior executive
Strong organisational skills and the ability to manage competing priorities
Excellent written and verbal communication skills
High levels of discretion, judgement and professionalism
Strong IT proficiency and data/reporting capability
Experience engaging with internal and external stakeholders

This is an excellent opportunity for a proactive and confident PA who thrives in a senior-facing, high-responsibility role.

Contact Ingrid on 015005922 for more information