Receptionist

Reception - R&R’s - Roles & Responsibilities - 2023

Reception Responsibilities:

·      Responsible for greeting clients / customers and making them feel welcome.

·      Answering telephone, distributing calls, and taking messages for ROBUS & NL

·      Meet & greet visitors and customers for ROBUS & NL

·      Analysing & distributing info emails & Hubspot Tickets.

·      Placing stationery orders for LED Group, via SAP / controlling costs

·      Booking meeting rooms for staff and visitors

·      General Support to Board members & Irish Sales

·      Ordering lunch – board meeting attendees for example

·      Create non-stock purchase orders

·      Book couriers

·      Invoicing report

·      Sort & distribute inbound post

·      Manage outgoing post

·      Receive and sign for deliveries, notify appropriate personnel of items delivered

·      Assisting with social events throughout the year

• Assist in training and organising reception relief cover when required

·      Assisting with any other duties that manager requires

Qualifications / Experience:

• Excellent computer skills, efficient in MS Word, Excel, Teams, Outlook
• Excellent communication skills
• Excellent organisation and administration skills with a strong attention to detail
• Ability to maintain the high standards of the reception