My Client within the financial sector is looking for a Receptionist to be responsible for managing the day-to-day operations of our Dublin office. They will be ensuring a seamless work environment and maintaining company standards in daily operations, supervised by the Office Manager.
The ideal candidate should have strong organizational, communication, and problem-solving skills, along with the ability to multitask and prioritize effectively.
Reception Responsibilities
- Meeting of all guests and employees with a welcoming spirit
- Prepare, distribute, and manage guest and employee access cards
- Book meetings and manage conference rooms
- Log and track all deliveries, packages to the Dublin office
- Keep the reception area and conference rooms tidy
- Arrange couriers
- Manage building service-related phone calls
- General administrative support on ad hoc basis as required
Facilities Responsibilities:
- Communicate with building engineers on service requests
- Partner with the Office Manager to maintain company standards in daily operations
- Ensure the physical appearance, inclusive of furniture, remains clean and neat
- Responsible on a day-to-day basis to respond to employee’s office needs (i.e. troubleshoot or repair desks, daily moves, printer issues)
- Review conference rooms set ups, inclusive of clean-up after meetings and events
- Support new hires' logistics in a first day at the office with coordination with Tech Team
- Ensure that the office supply and kitchen areas are well-stocked
- Reviewing CSRE related quotes and invoices to facilitate timely payment
- Assistance in organizing company events and conferences
- Ad hoc team requirements as they arise, to include: Holiday cover for Office Manager
Qualifications/Skills Required
- 2+ years’ experience in receptionist position
- Energetic and professional service-oriented approach
- An analytical mindset with problem-solving skills
- Microsoft Office experience
- Demonstrates strong ownership of work
- Able to prioritize and handle multiple tasks in a fast-moving, high-pressure environment
- Excellent communication skills
- Personal integrity; trustworthy, honest and reliable
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