Board Secretary – Public Sector Organisation
Our client, a prominent public sector organisation, is seeking to appoint a Board Secretary on an initial 12-month contract basis via Cpl, with potential 6-month extension). You will be responsible for supporting the Chairperson of the Board and providing executive-level support to the CEO and senior leadership team. The Board Secretary will ensure high standards of corporate governance, facilitate strategic oversight, and drive key initiatives related to road safety in Ireland and across the EU.
The position demands a capable, detail-focused individual with proven governance experience, excellent judgement, and the ability to work confidently with a wide network of stakeholders, including An Garda Síochána, the Department of Transport, Transport Infrastructure Ireland, and international bodies.
RESPONSIBILITIES
Governance and Compliance:
· Ensure full alignment of Board operations with the Code of Practice for the Governance of State Bodies and related frameworks.
· Advise Board members on legal and regulatory requirements relating to their roles.
· Oversee statutory compliance, including submission of annual reports and financial statements.
· Serve as the principal advisor to the Chairperson on all governance matters.
· Maintain key registers as required by the RSA Governance Manual 2025 (e.g., Register of Board Members’ Interests, Conflicts, and Appointment Letters).
· Assist Directors with statutory obligations, including protected disclosures and compliance reporting.
· Support and manage Board skills audits and evaluation processes.
Board Administration:
· Coordinate all Board and committee meetings including scheduling, agenda setting, minute-taking, and distribution of materials.
· Maintain accurate and up-to-date records of Board decisions and actions.
· Track and ensure completion of follow-up actions from Board meetings.
· Provide comprehensive administrative support to Board members and committees including Audit & Risk and Remuneration.
Communication and Reporting:
· Serve as the key liaison between the Board, executive leadership, and external stakeholders.
· Ensure timely and accurate reporting to the Board on performance, compliance, and strategic priorities.
· Manage internal and external queries, ensuring all Board members have the information needed to fulfil their roles.
· Support the administration and functionality of the Board software platform (e.g., OneAdvanced).
· Coordinate Board-related materials for appearances before public committees or meetings with Ministers.
· Attend key stakeholder meetings alongside the Chairperson and CEO to record minutes and track follow-up actions.
· Oversee the triage and coordination of requests and correspondence via the Department of Transport mailbox, ensuring timely response and resolution.
Additional Responsibilities:
· Organise inductions and continuous professional development for new and existing Board members.
· Work collaboratively with Finance and Corporate Services to ensure accurate remuneration processes for Board and sub-committee members.
· Support strategic and cross-organisational initiatives as delegated by the CEO, such as business continuity and sustainability projects.
· Maintain expert-level understanding of relevant governance, legal and procedural frameworks.
· Serve as administrative user for the Board software platform and liaise with external providers.
REQUIREMENTS
· A relevant third-level qualification in business, law, administration, or a related discipline.
· Minimum of 3 years’ experience in governance, corporate administration, or a comparable role—ideally within the public sector.
· Demonstrated understanding of public sector governance standards and statutory compliance.
· Excellent communication skills, both written and verbal, with the ability to engage confidently with senior stakeholders.
For more information, please contact [email protected]
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