JOB DESCRIPTION
Job Title:
Counterparty Management Administrator
Location:
Dublin
Department:
Middle Office – Registration & Counterparty Management
Reports To:
Head of Registration & Counterparty Management
Business Area:
Corporate and Institutional Banking – ITO
Overall Job Purpose
Registration & Counterparty Management consists of two departments: Registration and Counterparty Management. The two main objectives are to:
- Coordinate the operational implementation of deals (or 'programs' in Supply Chain) and ensure the accuracy and consistency of deal parameters, including credit, legal, and operational conditions, through independent controls at the implementation stage and throughout the deal lifecycle.
- Support both clients and non-clients with the objective of operational excellence, delivered through a risk management framework and strict adherence to compliance and banking rules.
Dublin Trade Services and Operations teams interact daily with the Dublin Middle Office and rely on it for activities necessary to enable clients to begin using the firm’s products. The Middle Office performs its controls independently from the Trade Services and Operations functions.
The Dublin Middle Office focuses primarily on Registration and Specialised Due Diligence.
Key Responsibilities
- Lead supplier onboarding for both new and existing programs.
- Manage registration of suppliers for vendor financing programs.
- Collect documentation for KYTS (Know Your Transactional Supplier) and KYS (Know Your Supplier) activities; ensure completeness once instructed or during recertification.
- Provide regular reporting to the sales team and support client communication coordination.
- Maintain an up-to-date master list of suppliers and their status.
- Properly store supplier documents and supporting evidence in secure and accessible locations.
- Perform Financial Security (FS) controls during facility setup, renewal, and throughout the deal lifecycle to ensure ongoing compliance. This includes:
- KYTS & recertification
- Obligors screening
- Specific due diligence processes
- Follow the appropriate escalation policies when needed.
- Proactively deliver a high standard of service and maintain rigorous control standards.
- Execute all due diligence processes in line with group policies and guidelines.
- Maintain knowledge of pricing models and deal structures to provide optimal support.
- Participate with an open mindset in financial technology projects.
- Act as the single point of contact for stakeholders, including clients and business support functions.
Financial Security Responsibilities
Knowledge
- Clear understanding of internal Financial Security policies and obligations.
- Awareness of relevant regulations concerning:
- Anti-Money Laundering (AML)
- Countering the Financing of Terrorism (CFT)
- International Sanctions and Embargoes (IFS)
- Anti-Bribery and Corruption (ABC)
- Know Your Customer (KYC)
- Transaction monitoring and client screening
Policies & Controls
- Adhere to applicable policies and ensure appropriate controls are in place to manage FS risks.
- Maintain sufficient understanding of customer due diligence and transaction activity.
Vigilance & Reporting
- Stay alert to unusual or suspicious activities and escalate accordingly.
- Report any known or suspected instances of:
- Money laundering
- Terrorist financing
- Bribery or corruption
- Sanctions breaches
- Fraud, theft, or other wrongdoing
Qualifications, Experience & Competencies
- 3rd level qualification in Business or Finance
- 3–5 years of banking operations experience
- Comfortable using general IT systems and tools
- Proficient in Microsoft Office (Excel, Word, PowerPoint)
- Experience in customer support
- Knowledge of Trade Finance products is advantageous but not essential
- Strong stakeholder engagement and communication skills
- Effective communicator across all levels of the organisation
- Strong analytical and problem-solving capabilities
- High level of accuracy and attention to detail
- Ability to work under pressure and meet tight deadlines
Competitive Salary + Benefits
If you'd like to find out more about the role, email your CV directly → [email protected]
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