Litigation Legal PA | Dublin | 45-50K
My client a very prominent legal firm based in Dublin city centre is looking for a well established Litigation Legal PA to support three partners. This position requires a professional who can manage extensive travel, billing and court dealings.
Benefits:
- Pension
- Healthcare
- 4 days in office
Responsibilities:
- Provide executive-level administrative support to the Head of Department, Partner(s) and an allocation of additional fee earners, anticipating their needs in a timely fashion and enabling them to focus on key fee earning and management activity.
- Managing complex diaries, scheduling meetings, appointments and travel arrangements
- Preparing detailed travel and Business Development packs for business trips, as and when required, that include all necessary information to support the Partner(s)/Associate(s) whilst away - these packs should be tailored to the specific purpose of the trip and the clients or contacts involved
- Producing and amending high quality documentation from digital dictation and hand-written drafts.
- Preparing court forms and pleadings as required
- Overseeing the billing process from start to finish
- Compiling Business Development documentation for new client meetings, including conducting research, compiling bios and gathering relevant company information
- Entering and reporting on Business Development data in our Interaction CRM system
- Managing emails, calendars, and contacts for the Partner(s)/Associate(s), prioritising and responding to emails whilst maintaining an organised contact database
- Accurately managing all filing, including both electronic and paper files, ensuring all documentation is filed accurately and promptly
- Providing general administrative support such as printing, posting, photocopying and scanning, ensuring all administrative duties are completed efficiently and to a high standard
- Ad hoc duties as and when required by the Partner(s)/Associate(s) within assigned allocation
Personal Profile:
- Minimum of 5 years’ experience as a Legal PA/Secretary supporting senior staff
- You have a background and interest in Litigation
- You have advanced working knowledge of MS Word, Outlook, Excel & PowerPoint
- You have experience working with document management, billing and digital dictation systems
- You have the ability to efficiently re-prioritise tasks, as and when required
- You have a flexible approach to your work and can effectively prioritise tasks in order of importance
- You always act in a discreet/confidential manner
- You can demonstrate a team focus and willingness and flexibility to assist others when required
- You are eager to learn/develop skills and knowledge to continually improve
