Office Administrator | 30-35K | D6
My client is currently looking for an Office manager to join their busy team, this role is on-site 5 days a week.
Key Responsibilities:
- Answering the phone
- Checking and responding to sales and shipping emails.
- Entering data on the Company OPS system
- Creating approval lists, current production lists and tea offer lists.
- Keeping Excel files updated with the latest shipping information.
- Creating Contracts
- Updating clients with weekly shipping updates.
- Checking copy shipping documents, preparing invoices and preparing original shipping documents.
- Dealing with Rain Forest Alliance and keeping records updated.
Essential Qualifications & Skills:
- 2+ years in office administration or operations, preferably in small to mid-sized companies.
- Prior exposure to purchase order systems, invoicing, and basic finance workflows.
- Strong proficiency in Microsoft Excel:
- Skilled in Microsoft Word and PowerPoint.
- Comfortable learning industry-specific platforms (e.g., accounting or ERP systems).
- High attention to detail and strong organizational abilities.
- Excellent communication both written and verbal in a professional context.
- Self-sufficient and reliable, yet collaborative with the ability to work effectively in small teams.
- Ability to multi-task and manage competing priorities under tight deadlines
