Team Administrator

TEAM ADMINISTRATOR

LOCATION: UXBRIDGE (HYBRID WORKING 3 DAYS IN THE OFFICE PER WEEK)

EMPLOYMENT TYPE: 6 MONTHS FTC

PAY RATE: £38,000 PER ANNUM (FLEX)

Key responsibilities:

• This role is to take the administrative and research tasks off the Business Development team so they can focus on proactive activity

• Capturing all leads that come in from various streams and researching size, financials, contact details, and other relevant information

 • Manage daily updates on new and existing projects

• Be forensic and creative in research to find out as much information as possible

• You will need to be able to work on your own initiative, able to prioritise workload and efficiently maintain central admin records for the team.

 • You will need to be highly organised, have an excellent command of the English language both written and oral and have a proven experience with Microsoft Outlook, Word, Excel and online portals.

Duties:

• Maintaining the Company’s pipeline report of new business opportunities in the public sector

• Maintaining the Company’s Customer Relationship Management (CRM) system for private sector opportunities

• Administer access to online procurement portals

• On instruction, express interest in business opportunities, download and file all relevant documentation and distribute to the team

• To collate and submit clarification questions for bids as and when required

• Receive, file and distribute clarifications to the team as and when received • Assist in drafting and revising confidentiality agreements, proposals, quotations and external responses

• On instruction collate and submit proposals, quotations and bid responses in the required format e.g., e-mail, portal upload, hard copy.

• Prepare and submit pre-qualification questionnaires to prospective customers • To support the team in planning and preparing for meetings and presentations

• Support the business in generating new collateral in support of Business Development, PR and Marketing activity in conjunction with the Communications Department. This activity may also include managing external website and enquiries.

• To assist in representing the Company to customers and stakeholders

• Provide efficient assistance to CCDO, including support with meeting logistics / communication, expense tracking vs budgets, PO generation, agenda and minutes management, catering requirements

• Diary management for CCDO

• Manage Purchase order and Receipts for the CCDO and the team

• Assist with functional meetings and take minutes and actions with follow through

• Printing and administration of documentation that requires CCDO signature

• Manage transport and logistics for CCDO and function.

• Ensure a positive image of the C&BD function through all communications and interactions, taking leadership for the updating and maintenance of the internal functional SharePoint sites on GENIE, ensuring that information is kept up to date

Requirements:

Communicative, organised, flexible and committed, you must have:

• Highest level of integrity and understanding of how to work in a confidential environment

• Experience working as an administrator in a C&BD environment with experience of developing and implementing effective processes

• CRM Management experience

• Excellent communication skills

• Superior customer service skills. Able to converse appropriately, clearly and accurately with customers and colleagues

• Quick learner / Ability to self-manage workload & deadlines

• Educated to at least A Level or similar

• Proficient in Microsoft Office, including competency in Outlook, Word, PowerPoint and Excel

• Experience of working with E1 type systems (POs, invoices etc) SharePoint and Veeva systems an advantage

• Ability to work under pressure with multiple priorities, occasionally to tight deadlines

• Makes day to day decisions individually or collaboratively within immediate work area, ensuring peers understand decisions taken

• Sets high personal standards and has a desire for success

• Proactive with a focused and structured approach to work - although able to change direction if require

• Genuine team player with a supportive and helpful approach to all internal and external personnel