Account Payable Assistant

An exciting opportunity for an Accounts Payable Assistant to join Ireland's leading estate agency.

The role will report to the Finance Manager and will be based in Sandyford, Dublin 18. We are currently working within a hybrid environment. This is a specified purpose contract, covering maternity leave (minimum 12 month contract). 

Responsibilities:

Accounts Payable

·        Liaising with colleagues to ensure supplier invoices are correctly authorised and coded;

·        Inputting supplier invoices and credit notes onto the accounts system;

·        Requesting creditor statements and reconciling to the accounts system;

·        Assisting with the weekly and monthly payment run and creditor reconciliations;

·        Reconciling petty cash and monitoring floats;

·        Creating payments using the on-line banking system;

·        Entering and allocating payments on the accounts system;

·        Dealing with creditor queries by phone / email;

·        Ensuring creditors are paid in a timely manner;

·        Preparing and posting monthly accruals and prepayments;

·        Assisting with any Accounts Payable system development projects:

Accounts Receivable

·        Creating sales invoices and credit notes on the accounts system in a timely manner;

·        Liaising with colleagues via email and telephone regarding queries on invoices and aged debtors;

·        Ensuring accurate recharging of client advertising and other related charges;

·        Processing bank lodgements, deposit refunds and client balances due;

·        Preparing daily bank reconciliations;

·        Assisting with the preparation of information required for the annual external audit;

·        Creating efficiencies through continuous improvement of processes;

·        Support any other ad-hoc tasks, projects and analysis that may arise;

·        Providing support and cover to the financial team members as required;

Requirements:

The successful candidate will have the following attributes:

·        Two years previous experience in an AP or AR accounts/administration role;

·        A good knowledge of MS office packages - specifically Excel and Word;

·        Excellent interpersonal, organisational and communication skills;

·        Highly motivated with an ability to take ownership and multi-task;

·        Strong attention to detail and accuracy;

·        Ability to pro-actively communicate with third parties;

·        Reliable and diligent team player focused on delivering an exceptional service;

·        Capacity to prioritise workloads and meet deadlines;

·        Experience of SAGE accounting systems an advantage but not a requirement;

Benefits:

• 20 days annual leave (You are entitled to one extra day’s leave per three calendar years of service up to a maximum of 8 days).
• 5 Company days per year (4 days over Christmas and good Friday)
• Half days leave for your birthday
• Volunteer leave (1day per year)
• Family Leave (Maternity, Paternity, Parents Leave, Matrimonial Leve).
• Eligible to become a member of the Group’s defined contribution pension scheme (2% Company contribution and 2% employee contribution). 2 year vesting period
• Flexible working arrangements
• Cycle to Work Scheme, Tax Commuter Scheme
• Education support (CPD, QFA’s, PSRA, ACA, ACCA)
• EAP for both the employee and their family members (over 16 years of age)
• Annual professional subscription fee paid per annum (business requirement)
• Recruitment Referral Scheme 

Reach out to Shauna on 01 947 6359, 087 755 6856 or share your CV to [email protected]