Servisource Recruitment are seeking an Accounts Payable Assistant for their client who is based within the Public Sector in County Galway. The ideal candidate will be available immediately!
Location: Remote Working Initially - Galway
Days/Hours: 37 Hour p/w
Contract: Fixed Term Contract
Contract Term: Feb 2021 until 31st Dec 2021
Annual Leave: 22 days
Salary: €25,654
Job Role:
Financial Administration
• Manage the accounts payable mailbox and distribute emails where necessary to other team members.
• Check supplier invoices and credit notes to ensure the information is provided (dates, details and amounts), and where there are discrepancies contact the supplier.
• Register and process invoices/credit notes using the automated OCR system, ensuring that only approved exceptions are processed.
• Ensure supplier invoices that are subject to Revenue withholding tax (PSWT) are processed correctly.
• Review copy invoices received and check and approve prior to registration to ensure that the invoice has not previously been processed.
• Extract grant payment files from the CRM system and reconcile in accordance with procedures.
Supplier Reconciliations
• Perform Supplier Reconciliations in accordance with procedures
• Perform root cause analysis on account discrepancies (Delays, Copy invoices etc.) and advise the team leader of the reasons for delays etc.
• Request supplier statements to ensure there are no outstanding balances and liaise with suppliers to ensure all balances are cleared.
• Request, authorise and file copy invoices, as needed
Quality Assurance
• Identify opportunities for continuous process improvement
• Ensure that the organisations policies and procedures are adhered to and that the payables process is compliant with legal and tax regulations
• Provide backup to the Supervisor and absence/leave cover for other team members
• Carry out all other duties as required and participate as a full member of the Finance Team by supporting different work projects, as required, from time to time
Essential Requirements:
• Minimum of 1 years’ experience in an Accounts Payable or a Finance role
• High attention to detail with an eye for accuracy
• Excellent communication skills
• Ability to liaise with suppliers and internal departments to ensure issues are handled efficiently and effectively
• Ability to work as part of a team
Qualifications:
• A FETAC Level 5 Accounting Technician qualification or similar qualification is desired.
Desirable:
• They must display proficiency in Microsoft Office skills, particularly Excel.
• Knowledge of Financial Management system such as Integra or similar package.
• Knowledge of Revenue online.
• Knowledge of Banking online.
If you feel you are the right candidate for this position apply now or send your CV to [email protected]