I am looking to speak with medical administrators/clerical officers who are available for an immediate start for positions in Tallaght and Blanchardstown.
Duties:
- General administrative duties i.e. filing, typing, photocopying, scanning, answering/making telephone calls, answering e-mails and other administrative tasks as required.
- Reception desk duties.
- Communicating with staff members and the public i.e. responding to queries and providing information.
- Use of Information Technology i.e. word processing, spreadsheets, database, e-mail, outlook calendar, power point, graphs and internet research.
- Conduct data entry/accounts work.
- Organise and schedule appointments and meetings as required.
- Take accurate minutes of meetings.
- Take dictation.
- Maintain contact lists for the relevant area.
- Produce and distribute correspondence including memos, letters, faxes, and forms.
- Assist in the preparation of regularly scheduled reports.
- Maintain computer and manual filing systems.
- Prepare and monitor invoices if required.
- Book conference calls, rooms, taxis, couriers, hotels, etc.
- Handle sensitive information in a confidential manner.
- Coordinate office procedures.
- Receive, sort, and distribute the mail.
- Greet and assist visitors to your area of work.
- Coordinate repairs to office equipment.
- Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
- Working as part of a team in meeting goals and objectives and delivering an important service to the public.
- Work as part of a team by supporting each other, sharing work load and covering each other during periods of absence.
- To perform such other duties appropriate to the post as may be assigned from time to time by the department manager or nominee.
Requirements:
- Experience in a similar administration positon
- Previous clerical /public sector experience
- Medical experience
- Audio typing
For more information contact Ingrid on 015005922
