My client, a government body based in Dublin 2, that provides community support toward achieving social inclusion and development is seeking to hire a Finance Administrator. This is an excellent opportunity for the right candidate to take the next step in their career.
The role:
- Provide administration back-up and support to the Management team.
- Responsible for meeting arrangements including bookings, collating and disseminating papers, taking minutes, updating libraries / documents etc.
- Project Administration: • Provide administrative support to delivery of company-wide projects e.g. policies and procedures, risk register, data retention, as well as annual / special projects as they emerge • Assist in information gathering processes, identifying potential gaps, following up on same and reporting these to Management team. • Provide timely & clear communications and updates to Management team regarding the projects being delivered, including milestones, implementation, issues etc. • Assist in the identification and reporting of any risks related to these projects
- Review, develop and maintain efficient & effective administrative and information systems
- Be responsible for recording and/or storing policies, procedures & guidelines for administration, data maintenance and data quality
- Working cooperatively with all staff within the unit and company-wide as required in the operation of the administrative function.
- Monitor and report on the timeliness, accuracy and integrity of all data
- Monitor and report on the performance of relevant administrative processes and systems to ensure they meet the need; identify changes where required
- Coordinate the dissemination of activity and project data to team members & beyond, as appropriate
- Assist with the delivery of activity and project related reports, ensuring accuracy and attention to detail
- Coordinate the timely response to internal/external queries and information requests, as appropriate, including analysis and preparation for reporting
- Participate in the specification of requirements and support document development re systems and software
- Liaise with colleagues in ICT & system owners as required
- Any other duties within the general requirements of the role that may be assigned as appropriate from time to time.
The candidate:
Minimum 3 years administration experience
- Experience in data management
- Proven ability to develop and follow processes
- Strong organisational skills
- Experience working independently, on own initiative & as part of a team
- Proactive, results orientated and strong attention to detail
- Ability to problem solve and make decisions
- Strong communication and interpersonal skills with experience communicating at all levels within an organisation
- Proficient in MS packages e.g. Word, Excel, Access, Outlook coupled with databases and SharePoint portals
Relevant third level qualification in Business Administration (e.g. Certificate, Diploma, Degree), or equivalent is essential
- Knowledge of workings of the community/voluntary/public sector
- Understanding of the Irish language
- Drivers license and provision of car for business purposes
Benefits:
Ø 26 days holidays plus 1 Company Day (Good Friday)
Ø Pension – 11% Company contribution
Ø Critical illness cover (Acumen & Trust)
Ø Free Health Screening (Cognate Health)
Ø Cycle to work scheme
Ø Tax-saver Ticket
Ø Expenses (Travel & Subsistence)
Ø Employee Assistance Programme
Ø Term Time/Shorter Working Year
Ø Paid sick leave after 3 months of service
Ø Parental Leave
Ø Paid Mat Leave
Ø Other Family Friendly Policies
Ø CPD – Educational Assistance Policy
Ø Professional Subscription from day one (e.g. CIPD)
Ø Mobile Phone/Laptop
This is a 1 year FTC. However, this would be with the view to becoming a permanent contract.