Grade 3 Clerical Officer

Clerical Officer

Our client, a public sector body, wishes to hire an experienced Clerical Officer who is immediately available for a full time, 35 hours per week, position on a temporary 3-month contract based by the Racecourse Business Park.

RESPONSIBILITIES

·        Supporting the SEO in all administrative needs

·        Preparing of HR Forms

·        Ability to work in a fast paced environment

·        Checking and verifying and recording Invoices on behalf of the Senior Executive Officer in respect of Utility Bills, Agency, Storage, Cleaning and Printer Invoices 

·        Processing orders in respect of Janitorial items and Oil requests

·        General Administration duties, e.g. filing, typing, data input, photocopying, scanning etc

·        Minute taking as required

·        Dealing with queries by phone, email and post

·        Contacting relevant stakeholders to follow up on queries particularly in relations to Invoices and services not provided as per contracts

·        Attending and arranging tender viewings with perspective Cleaning Companies with the Assistant Staff Officer and attending committee meetings

·        Any other duties as assigned by the Staff Officer/Senior Executive Officer

·        Scheduling clinics

·        Processing claim forms

·        Processing and issuing Primary Medical Certs to people with disabilities

·        Sending out clinic appointment letters

·        Keeping the client database up-to-date

REQUIREMENTS

·         Proficient with Microsoft Office; Word, PowerPoint and Excel

·         Previous experience within HSE

·         Strong typing skills is essential.

·         Dictaphone typing is desired but not essential.

·         Excellent communication, organisational and presentational skills.

·         Attention to detail, prioritisation and deadline orientated.

For more information, please email [email protected]