My client, based in North Dublin, is seeking a Receptionist / Administrative Assistant to join their busy head office team in a job-sharing capacity. This part-time, permanent role is a great opportunity for a professional, personable individual who thrives in a structured and people-facing environment.
You’ll act as the first point of contact for visitors and callers while also supporting wider administrative tasks to ensure smooth day-to-day operations. A full induction and training programme will be provided to help you settle in and succeed in the role.
Key Responsibilities:
- Welcome all visitors in a warm and professional manner
- Operate the main switchboard and handle call redirection
- Manage sign-in procedures and ensure compliance with health & safety protocols
- Conduct temperature checks and maintain visitor logs
- Monitor stock and reorder office, kitchen, cleaning, and first aid supplies
- Handle incoming and outgoing mail, including franking and posting
- Coordinate meeting room bookings and maintain tidy shared spaces
- Keep fire safety documentation updated and report maintenance issues
- Assist with booking travel, accommodation, and visa applications
- Organise staff and charity events as needed
- Issue invoices and PODs to customers
- Provide general admin support to the wider office team
Skills & Experience:
- Minimum of 2 years’ experience in a similar receptionist or admin role
- Excellent communication and interpersonal skills
- Confident using Microsoft Office Suite (Outlook, Word, Excel)
- Friendly, reliable, and professional in both attitude and appearance
- Highly organised with strong attention to detail
- Ability to work on own initiative and as part of a team
- Full driving licence
- Must be available to work fully on site during office hours
Role Structure & Benefits:
- Part-time job-share: 5 days across a 2-week rotating cycle
- Week 1: Wednesday–Friday
- Week 2: Monday–Tuesday
- Working hours:
- Monday–Thursday: 08:30–17:00
- Friday: 08:30–16:00
- Salary: €15,000 per annum (pro rata of €30,000 FTE)
- Hourly rate: €14.79
- Free on-site parking
- 22 days annual leave (pro rata), increasing with service
- 5% employer pension contribution
- Enhanced maternity pay: 80% of salary after 1 year’s service
If you have strong front-of-house experience and a proactive, team-oriented attitude, please contact [email protected] for more information or to apply.