Administrator Grade 4
Are you a fast, accurate typist with a strong administrative background?
Do you thrive in a busy office environment, supporting senior staff and managing multiple responsibilities with ease?
We're looking for a highly organised and detail-focused Administrative Support Officer to join a public sector team delivering essential services within the health system based in Galway City. This is a fantastic opportunity for someone with strong typing and coordination skills who wants to be part of meaningful, people-focused work.
Key Responsibilities:
- Provide full administrative support
- Process, verify and record invoices — including utilities, agency, storage, cleaning, and printing services
- Handle purchasing and order processing (janitorial supplies, oil requests, etc.)
- Perform general admin duties such as filing, data entry, typing, photocopying, and scanning
- Take minutes and prepare documentation as required
- Manage correspondence and queries via phone, email, and post
- Liaise with stakeholders to resolve service and invoicing issues
- Arrange and attend site visits with potential contractors for cleaning tenders
- Support committee meeting logistics and reporting
- Undertake additional tasks as assigned by the SEO or Staff Officer
What You Bring:
- Excellent typing speed and accuracy (essential)
- Proficiency in Microsoft Word, Excel, and PowerPoint
- Strong communication and interpersonal skills — written and verbal
- Experience in minute-taking and document preparation
- Ability to work independently and as part of a busy administrative team
- Attention to detail, excellent organisation, and a strong sense of priority
- Dictaphone typing experience is a plus, but not required
- Familiarity with procurement and invoice procedures is an advantage
For more information, please email [email protected]
