My client in the legal sector looking to recruit a Agency Secretariat Officer to support the Agency Secretary in providing secretariat services to the Board and its sub-committees such as Audit and Risk Committee, State Claims Agency Strategy Committee, Investment Committee and Remuneration Committee.
Duties
- Drafting and review of Board and committee papers;
- Drafting of Board and Committee meeting minutes and Committee reports (where relevant);
- Organisation, scheduling and co-ordination of and attendance at Board and committee meetings, including preparation of work programmes, settling of agendas.
- Ensuring that relevant information is made available on a timely basis to the Agency and its Committees.
- Advising Board, committees and management on corporate governance related matters and providing support to Board / Committee members in the conduct of their duties;
- Drafting of Governance Section of Annual Report, submission of Report and Financial Statements to the Minister and preparation of Chairperson’s Comprehensive Report to the Minister to accompany Annual Report;
- Development of corporate governance policies and procedures in line with best practice and applicable legislation and corporate governance codes;
- Maintenance of governance related sections of corporate websites;
- Provision of support in relation to Board /Committee annual effectiveness reviews and ensuring that Terms of Reference reflect review findings;
- Liaison with management, Board and Committee members and key stakeholders.
Requirements
· A third-level honours degree or professional qualification
- Familiarity with corporate governance standards/codes including the Code of Practice for the Governance of State Bodies
- A good understanding of investment/financial markets and the legal framework.
- A minimum of five years relevant experience, working closely with senior management and/or Board members including non-executive directors.
- Extensive experience drafting documents/reports particularly Board/Committee papers and/or minutes;
- Experience developing key relationships and the ability to communicate (verbal and oral) at all levels within the corporate environment.
- Previous experience as Board/committee secretary an advantage.